The Pike School Handbook

Welcome to The Pike School Handbook!

We hope you will find this to be a helpful resource anytime you have questions about any aspect of life in our community. Please be sure to review it carefully with your student(s) to be sure they understand the many aspects of being a responsible member of this community. As always, if you have any questions about any of this material, do not hesitate to contact me or anyone else you feel could be helpful. 

Welcome to Pike!

Sincerely,
Ashley Marshall
Head of School
 

 

Contact the Front Desk Office on (978) 475-1197 if/with

• A student is absent or tardy (Please call the receptionist before 9:00 a.m.).
• A student’s drop-off and/or pick-up plans have changed.
• Questions about the Pike Plus program.

 
Contact the Nurse, x6607, with:

• Questions about medical policies, procedures, or forms.

 
Contact Sara Stevens (sstevens@pikeschool.org) or Stacey Aufiero (saufiero@pikeschool.org) with

• Questions about COVID-19 policies

 
Contact your Coach with:

• Questions about a student’s progress in that sport.

 
Contact the Athletic Director, athletics@pikeschool.org, with:

• Questions about the overall athletic program or philosophy.
• Questions about a specific sport or game schedule.

 
Contact the Head Librarian, x6621, about:

• Library resources or programs.
• Volunteering in the library.

 
Contact the Director of Technology, x6622, with:

• Questions about the technology program or policies that are not answered from accessing the technology link on the School’s website.

Contact the Director of Student Services, gmoran@pikeschool.org with:

• Questions about the philosophy of the student support program.
• Questions about a student’s support plan. 

Contact the Anchor Teacher (Lower School) or Advisor (Upper School) with:

•  Questions about a student’s performance in any area (academic, athletic, social, or developmental), or patterns of behavior that are cause for concern.
• Information about a student that will help teachers or coaches work more effectively with the student.

Contact the Division Head, Lower School, x6616, and Upper School, x6626; with:

• Further questions after talking with the anchor teacher or advisor.
• Questions about overall academic philosophy or curriculum of that division.
• Questions about academic placement, scheduling, or testing.

 
Contact the Director of Academics x6625, ubogwani@pikeschool.org with:

• Further questions after talking with the Anchor Teacher or Advisor and Division Head about your student.
• Overall philosophy of academic curriculum.

Contact the Business Office, x6602 or x6615, with:

• A question about the financial aspects of a student’s attendance at Pike.

 
Contact Auxiliary Services aux@pikeschool.org to:

• Learn more about Pike Plus - Pike’s after school care program
• Learn more about enrichment programming
• Learn more about private music lessons at Pike

Contact the Advancement Office, x6601 or x6608, about:

• Fundraising programs and special events at Pike.
• Making a charitable gift to the School.

 
Contact the Head of School, x6611, about:

• Any issue after the steps outlined above have been followed.
• School-wide policies.
   

Mission
A Pike education ignites a lifelong journey of discovery.
 
Values
The Pike School strives to be an exemplar for transformational education and a center for purposeful learning, leadership, and impact.
A Pike education liberates human potential and possibility to transform ourselves and our world and is rooted in our motto, Non Sibi Solum. We value:

• Authenticity: We embrace the identities of every person.
• Intellectual Ambition: We foster curiosity, inquiry, engagement, and initiative in learning.
• Social Good: We care for ourselves, for one another, and for our community.  

History of the School
Cynthia E. Pike founded The Pike School in 1926. It was originally located in Mrs. Pike’s home and had an enrollment of six students. Today, Pike enrolls approximately 448 students and serves virtually all of the communities of the Greater Merrimack Valley.

The School was incorporated as a non-profit educational institution in 1944. Established on 35 acres at the Sunset Rock Road location in the early 1960s, three of the four major buildings were built in 1963; the gymnasium and six more classrooms were added in 1967. Two additional classrooms and the fine arts wing were added in 1985. The Horne Building, which houses a library/technology center and 11 classrooms, was dedicated in October 1998. Most recently, in 2008, the Dahod Center for Creative Learning was added, providing a state-of-the-art theater, art, and music classrooms, community spaces, learning services classrooms, gallery spaces, and a new, modern facade to the School.
 
Non-Discrimination Policy
The School admits qualified students of any race, color, national or ethnic origin, ancestry, sex, religion, mental or physical disability, gender identity or expression, sexual orientation or any other status protected by applicable law, and extends to them all the rights, privileges, programs, and activities generally accorded or made available to students at the School. The School does not discriminate on the basis of race, color, national or ethnic origin, ancestry, sex, religion, mental or physical disability, gender identity or expression, sexual orientation, or any other status protected by applicable law in the administration of its educational, admissions, financial aid and loans, athletic, and other programs.

 

Curriculum
For full descriptions of the School’s curriculum, we encourage members of the community to visit the School’s website.

Assessments/Tests
Teachers generally announce tests and other major assessments at least one week in advance. A student in a situation where workload is abnormally high should consult with the student’s advisor.

Homework and Study Habits
It is important that students develop a responsible approach toward their homework, planning their time outside of school so that they complete their assignments to the best of their ability. The faculty ask that families help in the planning by encouraging students to study in a quiet room and by discouraging television viewing, and recreational device/cellphone use during the school week.

In the event of a student’s absence from class, classroom teachers will coordinate with families/students to help them manage homework and classroom assignments.

If a family participates in an observance for which a student will miss school for cultural/religious observance and worship, the family/student is asked to contact the teachers at least one week in advance to coordinate appropriate support for the student. As a general practice, teachers try to avoid scheduling major activities, assignments, or assessments on religious observances.

Parent/Guardian Guidance
Families play a key role in helping students with organization and time management. Students should complete the homework independently so teachers can accurately assess individual academic achievement and needs. At times, students will struggle with their homework. Below are a few ways for parents/guardians to support their children:

• Find a steady study spot. This should be the same spot each day, and if possible, outside the hustle and bustle of family life, with all the necessary materials on hand such as a dictionary, thesaurus, calculator, pencils, paper, graph paper, calendar, etc.
• Set a time. Work together to set and live with a definite study time.
• Diminish distractions. Television, electronic devices, family members, etc. can interrupt concentration.
• Build in a breather. Breaks can increase productivity. If necessary, use a timer to signal the beginning and the end of a break. Healthy snacks are excellent study aides.
• Sharpen focus. Students should develop an awareness of time by estimating how long an assignment will take prior to starting it.
• Watch for homework overload. If the student seems to be struggling to complete nightly assignments, limit the student’s time-on-task and encourage the student to talk with or write to the teacher the following morning, explaining the problem.
• Stick to a regular bedtime. A good night's sleep enhances school success.

 
Active Studying and Homework Strategies for Students

• Organize, organize, organize. Check Google Classroom daily, organize your school supplies as suggested by your teachers, and provide yourself with a consistent place to carry your completed homework to school for every subject. If you have a question about an assignment, contact a reliable classmate or email your teacher.
• Skim over any reading assignment before reading it closely.
• Look words up, if you do not know the definition!
• Plan your time. If a teacher has given you three weeks to complete an assignment, work on it a little each day. Please do not leave it to the last minute.
• Learn to outline and to rely upon your outlines. The outline is a valuable tool for helping you to organize your thoughts and review material.
• Recite, describe, and explain aloud the topic in your own words.
• From memory, draw and label a diagram, map, sketch, or chart, and then check the information for accuracy.
• Write questions you think will be on a quiz and recite the answers aloud, make a list of important concepts, or write a set of flashcards. Flashcards may be especially helpful in memorizing metric and vocabulary stems, element symbols, and world languages.
• Practice, practice, practice. Just like sports, you can practice academics, especially math and science problems, or speaking in another language.
• Invite your family to quiz you. Perhaps they will learn something new by helping you study!

 
Grading System and Progress Reports
The Upper School uses a letter grading system that follows the scale below:

Grade	Numeric Equivalent	Points
A+	100-97	12
A	96-93	11
A-	92-90	10
B+	89-87	9
B	86-83	8
B-	82-80	7
C+	79-77	6
C	76-73	5
C-	72-70	4
D+	69-67	3
D	66-63	2
D-	62-60	1
F	59 or below	0

 
Grades and Honors
The academic honor roll is generally completed at the end of each term. Students in Grades 7, 8, and 9 are eligible for honor roll. The requirements for achieving the honor roll are as follows:

• High Honors: A cumulative Grade Point Average in the top 25% of the class. 
• Honors: A cumulative Grade Point Average in the top 26 - 50% of the class. 

Please note: Averages are not rounded up.
Please also note: Ninth grade humanities grades are weighted twice (English and social studies).

 
Academic Awards
At Closing Exercises the following Academic Awards are presented to Upper School students:

Head of School Award: This award is presented to the eighth or ninth grade student who has exhibited unusual qualities of leadership in non-academic affairs while setting a high standard of scholarship.
 
Muddy and Liza Waters Community Diversity and Equity Award: This award goes to an 8th or 9th grade student who has demonstrated a commitment to diversity and equity work in our community and beyond.

A. Daniel Phelan Award: Awarded to a member of the eighth or ninth grade who has displayed the qualities which characterized Dan Phelan, a Pike teacher from 1990 – 1996: meeting life’s experiences with a positive spirit and good humor, thereby becoming an inspiration to all of us.

Nicholas Grieco Prize: This award honors one of Pike’s most generous, loyal families, who played an important role in creating this campus and who continue to be involved in the School. This prize is given to the ninth grade student who has achieved notable academic improvement and personal growth at Pike, and who has been a positive influence on fellow students.

Alumni Prize: This prize was established to honor alumni of The Pike School. It is awarded to the eighth grade student who has achieved notable academic improvement, has demonstrated responsibility, and has displayed friendliness toward the faculty and fellow students.

Margaret J. Little Award: Margaret Little taught English at Pike and became the second head of our School. This award honors her and the eighth or ninth grade student best exemplifying the spirit of The Pike School: Integrity, Generosity, and Thoughtfulness.

David A. Frothingham Award for Community Service: Established in 1994 to honor departing Headmaster David Frothingham, this award is presented to the eighth or ninth grade student who has contributed with distinction to the betterment of the School and/or the community.

Rebecca Shovan Alumni Arts Award: This award was established by the Alumni Council in honor of Rebecca Shovan for her 32 years of dedicated service. This award recognizes a graduating eighth grade Pike student (or students) who has demonstrated an exceptional passion and commitment to the arts through performance, music, or the visual arts, and whose enthusiasm, initiative, and talent are an integral part of the Pike community, as well as a source of inspiration for others.

Student Awards
At the Upper School Evening of Recognition, the following academic prizes and athletic awards are presented to Upper School students.

John Hopkins Award: John Hopkins taught and coached sports at Pike with great dedication for 18 years. This award honors him and seventh grade students who have shown extraordinary commitment to Pike athletics and who have been the ultimate team players.

Sally Bullard Award: Sally Bullard was a member of Pike’s physical education department for many years. This award recognizes the spirit that she encouraged in her students. It is awarded to sixth grade students for whom respect for others is a way of life, who have an unfailing regard for opponents, as well as teammates, and who participate in sport for the love of the game. 

Kerri Kattar Award: Established in memory of Kerri Kattar, a Pike graduate, this award reminds us of her great love for, and excellence in athletics. It is awarded to students who best exemplify Kerri’s athletic ability and personal characteristics: involvement in sports, enthusiasm, and assertiveness, meeting the athletic challenges posed by opponents, and team competition.

Spenser Rose Award: This award, named for alum Spenser Rose '06, is given to the graduating 8th or 9th grade student, who exemplify outstanding leadership, commitment, passion, and joy during their time competing for Pike, and whose team spirit and sportsmanship serve as a source of inspiration for others.

Alice L. Jablonski Science Prize: Alice Jablonski retired as Head of Upper School in 1986 after 18 years of dedicated service. This award celebrates her first love - science. She came to Pike as a science teacher and headed the department for many years. It is awarded to the eighth or ninth grade science student who has best employed the scientific method in the laboratory and has achieved a high level of scholarship.

English, History, Latin, Spanish, and French Prizes: These prizes recognize outstanding achievement by eighth and/or ninth grade students.

Founder’s Award (The Cynthia E. Pike Award): Cynthia Pike, our School’s founder, was especially concerned that her students receive a strong grounding in mathematics. The Mathematics Department gives this award for an outstanding record in mathematics over a two-year period.
 
Promotion Standards
Teachers, along with the Head of School and the Administration, make the decision regarding a student’s placement and readiness to move from one level of the School to the next. A student must be deemed ready physically, emotionally, socially, psychologically, and academically, as determined by the School, in order to move to the next level.
 
Class Placement 
In arranging class placement each year, teachers and administrators create class lists with careful consideration given to students’ academic and behavioral strengths. Previous years’ teachers make recommendations with regard to students who work well together, as well as students who may work better when separated. We work to create class lists that balance a variety of perspectives and identities to support an equitable and enriching learning environment.
 
It is School policy that the faculty and administration will make all class placement decisions and that we cannot accept parents’/guardians’ requests for class placement. All class placement decisions will be made with interest, care, and concern.
 
Standardized Testing
Standardized tests may be administered to all Pike students, as needed to assess progress and growth. Depending on the nature of the assessments, results may be sent to parents/guardians by the School. Additional information is provided before the administration of tests such as the Educational Records Bureau and/or the Secondary School Admissions Test. 

 
Secondary School Advising

Pike’s secondary school process begins in the spring of 7th grade and continues through 8th grade. In April of 7th grade, students are assigned a secondary school advisor with whom they work throughout the process, and parents/guardians attend an evening program where they have a chance to hear about the nuts and bolts of the process as well as interact with representatives from local and regional secondary schools, both day and boarding. From there, families meet with their assigned advisor to discuss initial steps and begin the process of exploring school options. Students complete a secondary school biography form over the summer prior to 8th grade in order to prepare for interviews and filling out applications. Students are also encouraged to meet with their assigned advisor in the fall of 8th grade to discuss where they are in the process and to consider next steps. Throughout the fall of 8th grade, Pike arranges multiple opportunities for students to meet in groups with various admissions representatives and learn more about schools in the greater New England area. Additionally, secondary school advisors communicate with families through monthly email messages in order to update families and students of important deadlines and details. Finally, after schools make their admission decisions in March, advisors are available to work with families as they consider their options.

Graduation
Graduation provides a special opportunity for friends, relatives, and their extended family to celebrate the unique gifts of the graduating students. Graduation is a special, formal occasion. The Graduation date is published in the School calendar.

Character and Honor Code
Truthfulness and honesty in all personal and academic matters are fundamental expectations of the School. Courtesy is expected at all times. Respect for the rights and property of others is essential for the well-being of the community. Participation in formal occasions such as competitions, performances, dances, field trips, etc. requires that students maintain the School standard and that they be aware that their actions reflect on the reputation of their School community

Academic Honesty
Students are expected to approach their academic work with the utmost care and integrity. Plagiarism, cheating, and other kinds of academic misrepresentation are regarded as serious breaches of conduct. As is appropriate to grade level, each case is treated individually and with the potential for learning in mind.
 
Cheating
No form of cheating, e.g., copying a friend’s homework or obtaining online translations, is acceptable at the School. Cheating undermines the integrity of the School’s mission toward providing an academically rich environment, and deprives students of the opportunity to demonstrate genuine mastery of the curriculum.

Plagiarism
The School is dedicated to educating students in various ways about ethical and moral behavior. Plagiarism is perhaps one of the most important issues facing educators and their students today, for academic honesty is fundamental to what we do together at school. Though the School’s philosophy emphasizes collaboration, the School also strives to teach students the importance of taking responsibility for their own work, and acknowledging when any work submitted is the result of collaboration. 

Plagiarism , including, but not limited to, the unauthorized use of generative Artificial Intelligence (“AI”) is prohibited. Generative AI includes, but is not limited to technologies such as: ChatGPT, Bard, DALL.E, or Photo Math. Pike students may only use generative AI tools if they have explicit permission from their teacher, they follow the specific guidelines and limitations set by that teacher for the use of generative AI on that particular assignment, and they use the guidelines below to document each use. 

• Generative AI citation: 
  • What prompt did you enter?
  • What was the response from AI?
  • What did you do with this information and how did you use the response in your work?
  • How did you verify the information?

General Conduct
Effective education requires a safe and orderly environment for learning. The Pike School believes that members of its community should behave in a way that creates such an environment. The general principles of honesty, respect for others, and support of the rules of the community are the foundation of the School’s expectations for students. These concepts are discussed with students as part of the curriculum within advisor and anchor groups to clarify the School’s expectations and to encourage students to be responsible citizens, in line with the  School’s values.

Attendance and Absences
At Pike, an excused absence is the unavoidable result of sickness, injury, or compelling family circumstances. Anticipated absences should be reported to the School in advance. Absences (regardless of cause) must be reported to the School. If Pike is not informed of an absence before 9 a.m. on a school day, a telephone call will typically be made to the parent/guardian. A student may not participate in after-school activities, including Pike sports, unless the student has been in school for a majority of the day. 

Students who are absent from school are responsible for all missed assignments, including homework and classwork. Parents/guardians of Lower School students are encouraged to check-in with their child’s anchor teacher. Upper School students should check-in with their teachers and refer to Google Classroom.
The School discourages student absences as a result of family vacation trips. Family vacations during the regular school calendar will be considered unexcused absences. Families are urged to respect the School calendar, which is published prior to the start of the school year. If, for any reason, parents/guardians anticipate an absence that may result from a family vacation or for a similar reason, they are required to call the appropriate Division Head as far in advance as possible to discuss the absence.

Medical and/or dental appointments should be scheduled after school hours.
 
Leave of Absence
Should a student’s extended absence from school be necessary, a leave of absence may be appropriate. A leave for medical reasons will be handled in accordance with the School’s Medical Leave policy in this Handbook (please see the Medical Leave information in the Student Health Services section of this Handbook). The School may recommend or grant a request for a voluntary leave of absence for other compelling reasons. The initial request for a voluntary leave of absence should be made to Division Heads. The School requires sufficient supporting documentation prior to the approval of any leave. The sufficiency of any supporting documentation will be determined by the School. 
 
The School makes the final determination as to whether to grant any leave of absence, as well as the duration of the leave and the conditions necessary for a student’s return (including, but not limited to, whether the student must reapply for admission). Whether the period of leave is counted towards academic requirements for promotion and graduation will also be determined by the School. 
 
A leave of absence will not be used in lieu of disciplinary action to address violations of the School’s code of conduct, rules, or policies. Additionally, a student granted a leave of absence while on academic and/or disciplinary status may return on that same status.
 
Families remain financially responsible for tuition and other fees while the student is on a leave of absence. 
 
Extended Family-Initiated Leave
Families who take a leave of absence from the School of a year or more are generally expected to apply to the School for readmission. The student will be considered on a space-available basis, as well as within the context and competition of the applicant pool for the student’s grade level. Strength of the applicant’s file is important, including a strong finish to the student’s last year at the School, as well as a strong record of academic performance and citizenship while the student is away. Ultimately, the School cannot predict the number of openings or competitiveness of applicant pools for specific grade levels, and given the School’s high enrollment, there is never a guarantee of readmission for the following year.

Tardiness/Early Dismissal
Students arriving late or leaving early are required to check in and out at the reception desk at the Main Entrance. 

Security and Emergencies
The Pike School takes the safety of its students and the community very seriously. There are systems in place in the event of an emergency on campus, and regular drills are conducted to make all those on campus aware of the procedures.
 
Surveillance Cameras on Campus
The School has installed video cameras at certain open and public spaces on campus, such as all official entrances to the School’s campus, as well as at key campus crossroads. The School seeks to balance the security, safety, and other benefits derived from the use of video surveillance with any privacy concerns of the School’s employees, students, families, and guests. In all cases, security equipment is used in a manner that adheres to legal statutes and ethical standards where the right of privacy is concerned and is not used where there exists a reasonable expectation of privacy, such as in restrooms, locker rooms, etc. In addition, all entrances to the School’s campus are posted with signs notifying School community members and other visitors that there are video surveillance cameras actively in use on campus. These surveillance cameras record visual footage in each location.
 
Speech and Respect for Community Members
The School seeks cultural competency for all community members and expects all community members to respect others, especially around race, color, national or ethnic origin, ancestry, sex, religion, mental or physical disability, gender identity or expression, sexual orientation or any other status protected by applicable law. We strive to combat discrimination in all forms, including in speech. We recognize that words have the power to negatively impact others and we prohibit speech that discriminates, attacks, disparages, demeans, intimidates, or deliberately mischaracterizes an individual or group based on their identity. Offensive speech can take many forms, including, but not limited to, negatively biased categorical statements, stereotypes, and epithets. 
The School invites sincere discussion and questions, and recognizes that there will be moments when insufficient information, erroneous belief, or faulty presentation will create opportunities to review statements and clarify impact. We encourage students to address those incidents directly when they occur, but we recognize that not all students may feel comfortable doing so. Students who have concerns about another’s speech, whether in person or online, should contact their teacher, advisor, or Division Head so that the School can respond appropriately.

Sexual Harassment
Through education and intervention, the School endeavors to maintain an environment that is free from sexual harassment. The School does not tolerate verbal or physical behavior that constitutes sexual harassment. Sexual harassment is defined as behavior involving a single instance or repeated instances of inappropriate verbal and/or physical conduct of a sexual nature. Examples include unwelcome sexual advances, requests for sexual favors, touching, innuendo, and other conduct of a sexual nature that has the purpose or effect of 1) creating an intimidating, hostile, or offensive environment; 2) interfering unreasonably with a person’s academic performance; or 3) creating a situation where an evaluation of a student depends on the student submitting to and/or not objecting to the behavior. Sexual harassment between students, and students and employees, is prohibited, is a violation of the School’s core values, and will not be tolerated.
The School takes seriously all complaints of sexual harassment or retaliation, and will investigate each complaint thoroughly and promptly. A student or parent/guardian who wishes to report any alleged violation of the School’s sexual harassment policy, including any instance of sexual abuse, should contact the Head of School or any other administrator. The School may act unilaterally to end sexual harassment where such intervention is deemed warranted.

Hazing
Hazing is defined as “any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person.” The School strictly prohibits hazing in any form, by any School group, team, club, or organization. Hazing is also a crime prohibited by law in Massachusetts.
Each year, all ninth grade students who are members of groups or organizations at the School (including athletic teams), athletic coaches, and activity sponsors are required to acknowledge in writing that they have received a document summarizing the Massachusetts hazing law (please see Appendix B). All members of the School community are reminded that these laws include a requirement to report promptly any alleged incidents of hazing. Students are briefed on this matter during assemblies and team meetings.

Electronic Communications and Acceptable Use
Students at Pike are encouraged to become lifelong learners and competent users of technology and its resources. Beginning in Pre-K and continuing through ninth grade, students are encouraged to develop technology skills through exposure and experience in the classroom.
School devices provide access to local, national, and international sources of information via the Internet. Students are expected to remember that the principal purpose of any exchange of information within this community is educational and that any communication made to or from the School, with or without School-controlled equipment, must be made in a responsible, ethical, and legal manner in alignment with Pike’s mission and values. Whether physically on campus or off campus, whether during the school day or at night, on vacation or at any other time while enrolled at the School, whether linked to the School’s network from in school or from a remote location or not at all, or using their own personal computer or communication device on or off campus, students are expected to comply with this Acceptable Use Policy and any applicable policies and procedures as long as they are enrolled at the School, as set forth in this Handbook and as further described below. 
The School has explicit guidelines for using computers and other electronic devices, both on and off campus, using the School’s network, and accessing the Internet. The School may monitor the activity and contents (including e-mail) of computers on campus and/or connected to the School’s network, to ensure student safety and that the guidelines are being followed. The School expects students and parents/guardians to adhere to the following guidelines.

Students may:

• use technology for School work or class projects and assignments, at the teacher’s discretion;
• access the Internet with teacher permission to enrich learning related to School work; and
• use technology in ways directed by the teacher.

 
Students may not:

• post personal contact information about themselves or other people;
• access or try to access network resources not intended for them;
• share their passwords or other’s passwords with anyone, with the exception of parents/guardians and teachers;
• alter electronic communications to hide their identity or impersonate another person;
• communicate with or make plans to meet a stranger in person;
• use inappropriate language or images in email, web pages, videos, or social networking sites;
• be disrespectful by talking or posting derogatory material (images, video, etc.) via e-mail, social networking sites, live chat, web page, or any other method;
• engage in cyber-bullying, harassment, or sexting, in violation of the School’s Bullying Prevention and Intervention Plan, Harassment, Hazing and Discrimination, and related polices as stated in this Handbook;
• access inappropriate information on the Internet such as (but not restricted to) sites that bypass filtering, promote hate or violence, gaming, or sites with sexually explicit or graphic, pornographic, or obscene material;
• plagiarize printed or electronic information
• students must follow all copyright, trademark, patent, and other laws governing intellectual property;
• install or download software on to School computers from the Internet, home, or by any other means; they may not remove network cables, keyboards, or any other components unless expressly permitted by the School;
• create or use a mobile hotspot on the School campus;
• remove any School-owned computer equipment from the School;
• store personal files on the network, except in their own network user account; any information that a student leaves on a School-owned device may be deleted at any time, with or without notice;
• use cell phones or other personal electronic communication devices during the school day without express permission of the teacher;
• disclose confidential or proprietary information related to the School, make public remarks that defame or disparage the School, its employees, its students, or its interests, or that recklessly disregard or distort the truth of the matters commented on;
• access, change, delete, read, or copy any file, program, or account that belongs to someone else without permission;
• use the network for illegal or commercial activities;
• intentionally vandalize, steal, or cause harm to any School-owned equipment, network, or services (including, but not limited to, uploading or creating viruses, attempting to gain unauthorized access, changing hardware or software settings, or changing online materials without permission);
• deliberately disrupt or attempt to disrupt the software or hardware of the School network; or
• be “friends” with, or otherwise directly connected to, any School employee on any social networking site that is not used primarily for educational purposes [(e.g., Twitter is often used by both faculty and the Administration for educational and informational purposes)]. If a student is contacted by a School employee via non-School channels for non-educational purposes, the student should immediately notify a teacher, advisor, or another trusted adult.

 
Students should understand that:

• the use of inappropriate language, harassment, and disrespectful comments in e-mail, texting, or a chat room, or on a website or social networking site from either inside or outside the School, and whether during the school day, after hours, or during vacation time, as long as a student is enrolled at the School, is prohibited;
• there is no guarantee of privacy associated with their use of the School’s technology resources. Students should not expect that e-mail, voicemail, or other information created or maintained on the School’s network, School-issued devices, or School-administered services (even those marked “personal” or “confidential”) will be private, confidential, or secure. The School has the right to access and monitor both student-owned and School-owned computers and communication devices connected to the School’s network. By accessing the School’s system, each student has consented to the School’s right to view and/or monitor the School’s network and all of its associated accounts;
• they will be held accountable for unattended accounts, and for use of their computer or communication device, if such equipment is left unattended and/or used by another individual; and
• they are expected to read and understand this Acceptable Use Policy. Students should understand that they are responsible for following these rules. If a student does not follow these rules, and if use of technology on or off-campus negatively impacts the educational experience of a student enrolled at the School, the student may lose electronic device privileges and may face disciplinary action.

 
Parents/Guardians should understand that:

• it is the responsibility of all parents/guardians to read this policy and discuss it with the student;
• educators and administrators will strive to help students understand this policy at a level that is appropriate to their age and maturity; and
• if a student willfully damages the hardware or software of any School-owned technology, the parent/guardian will be responsible for paying for the repair or replacement of that technology.

 
The School may:

• access, view, monitor, and track any information or communication stored on or transmitted over the School’s network, on or over equipment that has been used to access the School’s network, School-issued devices, or School-administered services and, under certain circumstances, it may be required by law to allow third parties to do so. In addition, others may inadvertently view messages or data as a result of routine systems maintenance, monitoring, or misdelivery; and
• restrict the material accessed and not permit electronic devices to be used for anything other than educational purposes.

 
Security
Security on any computer network is a high priority, especially when the system involves many users. If students feel that they can identify a security problem on the Internet, they must notify a system administrator. Students should not demonstrate the problem to other users. Students’ attempts to log on to the Internet as anyone other than themselves may result in cancellation of user privileges. Any user identified as a security risk or having a history of problems with other computer systems may be denied access to the School’s network.

Vandalism
Vandalism will result in cancellation of privileges and may result in disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, Internet, or other devices or networks. This includes, but is not limited to, the uploading or creation of computer viruses, attempts at gaining unauthorized access, changing hardware or software settings, or changing online materials without permission.

Reporting Violations
Students are expected to assist in the enforcement of this policy. If a student suspects a violation of this policy, or if a student feels nervous or uncomfortable about another school community member’s use of technology, the student should immediately report suspicions, feelings, and observations to an educator, administrator, or advisor at The Pike School.
 
Sanctions and Discipline
Students found to be in violation of this policy may be subject to discipline including, but not limited to, the loss of electronic device privileges, probation, and dismissal from the School. Some violations may constitute criminal offenses as defined by local, state, and federal laws, and the School may initiate or assist in the prosecution of any such violations to the fullest extent of the law.
Please note that this policy does not intend to create, nor does it create, a contract or part of a contract in any way, including, but not limited to, between the School and any parent, guardian, or student affiliated with or attending the School. The School may interpret, add, revise, and/or delete School policies and procedures at any time, before, during, and after the school year.
 
Sexting
The School prohibits students from creating, requesting, sending, or possessing any written message, image, or video that contains explicit representations or references to sexual conduct, sexual excitement, or nudity (commonly known as “sexting”). Massachusetts law prohibits anyone (regardless of age) from disseminating obscene or pornographic images of minors, and the School may contact law enforcement should any student violate this policy.

Bring Your Own Device (“BYOD”)
There is no need for students in grades PreK - 5 to bring personal devices to school, as Pike provides adequate technology resources for its students with iPads and laptops. On a case-by-case basis, the School may recommend that a student be allowed to use personal electronic aids for the student’s support in the classroom. Such accommodation is required to be informed by documented assessments of the student’s learning needs. The School will not be held liable for any loss/damage to these personal laptops/electronic devices. Please contact your division’s learning support coordinator (Lower School, Mollie Richards, mrichards@pikeschool.org and Upper School, Nicole Costello, ncostello@pikeschool.org) for more details about this policy.
Students in grades 6 - 9 will be required to own an iPad to use in the classroom to collaborate with students and teachers, conduct research, and complete homework assignments. Please see the 1-to-1 iPad Initiative on the School’s website for more information.

Google Drive
The School provides students with Google Drive accounts, which should be used only for School-related work, e.g., submitting homework and assignments, transferring files to and from school, etc.
 
Online Accounts
Many classes require students to create online accounts for educational purposes. Examples include Edublogs, Flipgrid and Notability. Students should only create these accounts under direction from faculty at the Pike School.

Social Media
Students are expected to refrain from accessing (posting to or logging into) any personal social media accounts during the school day. No videos or photos may be taken on The Pike School campus for posting on personal social media. From time to time, students may be directed to access material via the internet for school purposes by their teacher(s), and are expected to follow all AUP guidelines outlined in this Handbook. 

The School understands the desire of students to use social networking websites and applications (i.e. apps) such as TikTok, YouTube, Facebook, Twitter/X, Threads, Instagram, Pinterest, or Reddit (collectively referred to as “Social Media”). Whether or not a student chooses to use Social Media is a decision the student should make in consultation with the student’s parents/guardians. However, to the extent that students, parents/guardians, or members of the School community represent the School to each other and to the wider community, participation in such Social Media should be done responsibly with a mind toward how both the forum where one chooses to participate and the content posted reflect on that person individually and on the School. Moreover, issues concerning respect for the privacy of students, copyrights, trademarks, and confidentiality of sensitive information are all important to understand before participating in Social Media. With the foregoing in mind, the School encourages students and parents/guardians to create an atmosphere of trust and individual accountability when accessing Social Media and the School’s network.

Students are expected to comply with the policies outlined in this AUP regardless of whether they are using School-provided equipment or their own personal devices.

Cell Phones and Electronic Devices
Students needing to use a telephone should see their teacher. No cell phones or other personal communication devices are to be used during the school day. Families may contact the receptionist with messages. 
In addition, the School prohibits students, families, visitors and School community members from using cell phones or other electronic devices to record (video, audio, or otherwise) the School environment without express permission from the School. This policy generally does not apply to recordings at School performances and events.
 
e-Safety Policy
Pike incorporates online and remote learning programs in its curriculum and program. The purpose of this e-Safety policy is to help ensure a safe, secure, and supportive online and remote learning environment for students, employees, and all members of the School community, consistent with the School’s standards, mission, policies, and protocols. The School strives to create such an environment while also making it as effective and user-friendly as possible. At all times, however, the School’s online and remote learning environment is subject to the requirements and limitations of the School’s technology.

This e-Safety policy is intended to work in concert with Pike’s other rules and policies, including those set forth in this Handbook. Students and parents/guardians are therefore expected to continue to comply with all School policies and standards of academic and social behavior as stated in the Handbook and elsewhere, including, but not limited to, the School’s social media, attendance, honor code, and code of conduct. This policy sets forth additional, modified, and/or clarified expectations for the School’s online and remote learning environment.

• Dress Code: When visible in the online and remote learning environment, and in any related interactions, students are expected to be appropriately dressed, which requires that students adhere to the dress code policy as stated in the Handbook.
• Cyber-bullying and Online Conduct: When participating in the online and remote learning environment, and in any related interactions, it is of the utmost importance that students maintain and model the highest standards of conduct, respect, and integrity, including by refraining from any activity that might constitute or contribute to cyber-bullying or other prohibited interpersonal conduct. 
• One-On-One Interactions: School faculty, advisors, and administrators will provide virtual one-on-one meetings with students, as appropriate. The School will seek to limit one-on-one interactions to those necessary to support the academic and social well-being of students and families. 
• Recording: Online and remote learning sessions and communications should not be considered confidential and may be recorded. Students are prohibited from (a) recording any part of any online and remote learning program, and (b) sharing, broadcasting, and/or making public any materials created or recorded by the School, its employees, or anyone else in relation to the School’s online and remote learning programs.
• Risk Management: All members of the School community are responsible for maintaining a safe online and remote learning environment. In that spirit, while the School will strive to support and ensure students’ safety in the online and remote learning environment, students and their families are also expected to employ appropriate safeguards and manage risks appropriately. 

Use of Alcohol, Drugs and Tobacco

A student may not buy, sell, possess, or use alcohol or other unauthorized drugs or substances, including tobacco and tobacco-related products (including e-cigarettes and vaping), and/or any paraphernalia associated with the use of illegal drugs and may not intentionally misuse products that can act as inhalants, while enrolled at the School. The School provides information to parents/guardians and students about the health and social impact of drug, substance, and alcohol use and abuse. All medications, both prescription and over-the-counter, must be stored in the Health Office and will be dispensed by the School Nurse only if there is an order from a medical provider.  Students may not possess or use herbal treatments, including CBD-containing items.

 
Use of Tobacco Products
In addition to the restrictions above, and in accordance with Massachusetts law, all students, parents/guardians, visitors, or other members of the School community are prohibited from using any tobacco products while on campus, participating in any School-sponsored activities, or traveling via any School transportation. The prohibition on the use of tobacco products also extends to the advertising or promotion of tobacco products anywhere on campus, at School functions, and in School publications, as well as on clothing worn by students, parents/guardians, visitors, or other members of the School community on the School’s campus or at School-sponsored events. 
 
For the purposes of this policy, “tobacco product” is defined as a product containing, made, or derived from tobacco or nicotine that is intended for human consumption, whether smoked, chewed, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means including, but not limited to, cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco, snuff, electronic cigarettes, electronic cigars, electronic pipes, electronic nicotine delivery systems, or any other similar products that rely on vaporization or aerosolization; provided, however, that “tobacco product” shall also include any component, part, or accessory of a tobacco product. For the sake of clarity, the prohibitions in this policy also extend to the use of electronic cigarettes and similar products, regardless of whether they contain tobacco or nicotine.
 
In addition to the disciplinary consequences set forth in this Handbook, violations of this policy may result in mandatory education classes on the hazards of using tobacco products.
 
Families’ Role in Alcohol/Drug Prevention
The following goals have been developed for parents/guardians as a guide for discussion about drug/alcohol use prevention, and as a foundation for community agreement.

As parents/guardians, we will:

1. Become informed about the facts of alcohol and drugs so that we can discuss these substances credibly with our children.
2. Develop and communicate to our children a clear position about alcohol and drug use.
3. Promote and encourage social activities without alcohol and drugs.
4. Not serve alcohol to other people’s children who are under the legal drinking age or allow under-age people to bring alcohol or drugs into our homes.
5. Support School and law enforcement policies regarding the use of alcohol and drugs by young people.
6. Request and endorse the implementation of comprehensive and meaningful alcohol and drug abuse prevention programs.

 
In addition, we will:

1. Take responsibility for our own children and be concerned for the welfare of the children of others.
2. Set a responsible example for our children.
3. Attempt to resist peer pressure and encourage our children to do likewise.
4. Help our children develop healthy concepts of themselves and effective problem-solving, decision-making, and communication skills.
5. Not sponsor or condone activities our children or we are unable to control (such as parties with limited or no adult supervision).
6. Communicate openly with other parents/guardians to establish a sense of community and to provide support in giving consistent messages to our young people.

 
The division heads are available for discussions with parents/guardians and students on a variety of matters, including alcohol and drug-related issues. The School Counselors are available for consultation with parents/guardians and students on a variety of issues, including drugs and alcohol.
 
Medical Marijuana
The School treats the use of medical marijuana by students similarly to the way the School handles the use of other prescription medications: parental/guardian consent is required and the student must have a Medication Action Plan on file with the School Nurse covering the use of medical marijuana. Because the use of medical marijuana is subject to additional regulations beyond the regulations in place for the use of other lawful, prescription medications, students with a valid authorization to use medical marijuana must abide by the following rules:

• Students may only use medical marijuana in their homes or in a medical treatment facility that permits such use; and
• Students may not use medical marijuana or possess any related paraphernalia while on the School campus or while attending any School-affiliated or School-sponsored events, whether on or off campus.

 
If, in the School’s judgment, a student is impaired due to the influence of medical marijuana while at school or while participating in a School-sponsored or School-affiliated activity, the School may send the student home.
 
Seeking Help
The use and abuse of alcohol and drugs can lead to serious health consequences. As a way of letting students know that their health and safety are of paramount concern, the School encourages students to ask for help from adults should they find themselves or another student impaired, ill, or struggling with substance use or abuse. The School believes that students and faculty should be guided by their obligation to, and respect for, other members of the community in seeking the best possible help for themselves and others. The School’s Seeking Help policy provides students with a way to access support around alcohol and substance abuse issues without concern that reaching out for help will trigger the disciplinary process.
 
Any student may invoke this policy on the student’s own behalf, or on behalf of another student, simply by contacting anyone on the faculty, staff, or administration at the School in the following circumstances:
 
For Medical Emergencies
In any apparent medical emergency, even if drug- or alcohol-induced, it is imperative for a medical evaluation and attention to begin as soon as possible. To encourage students to seek medical help in an emergency situation, obtaining the School Nurse’s assistance, or asking a faculty member to obtain emergency medical assistance, will initiate medical rather than disciplinary intervention. 
 
For Non-Emergencies
Students also may bring sanctuary into effect in non-emergency situations for themselves or another student whose health is at risk because of alcohol or drug use, including, but not limited to, the ill-effects of recent ingestion of a banned substance, chronic substance use or abuse, or past use or abuse that may be impairing functioning at school. 
 
In either scenario, the request for assistance must be student-initiated and occur prior to any School administrator or faculty or staff member learning of the impacted student’s use or abuse of drugs or alcohol. 
 
If a student invokes this policy, the School will promptly determine whether medical attention is warranted, and the student’s anchor teacher or advisor, the School Nurse, the School Counselor(s), the Head of School, and the student’s parents/guardians may be notified. The School will also determine whether follow-up evaluation or counseling is appropriate.
 
If a student is already involved in the disciplinary process because of alcohol or substance abuse, the Seeking Help policy may not be invoked. Determination as to whether a specific case has met the criteria for sanctuary rests with the School. 
 
Inappropriate Items/Weapons
Students are not allowed to have items at School that pose a risk to oneself or others, or will disrupt some aspect of the school day. If in doubt about whether something is allowed, we expect students to ask a teacher or the division head. Students are expected to exercise good judgment about such matters.
 
Possession or use of fireworks (including firecrackers), a firearm, a pellet gun, a knife, or any other dangerous weapon is prohibited. Any knife other than a pocket or penknife may be considered a dangerous weapon. Certain types of knives, including, but not limited to, switchblades, double-edged knives, dirk knives, or any knives with a detachable blade, and fireworks are illegal in Massachusetts. Propelling any projectile at a motor vehicle, an unwilling or unsuspecting person, or a building, so as to endanger another, is considered reckless behavior and is also prohibited by the School.
 
Search and Seizure
The School may conduct a search of a student and/or the student’s belongings, including personal items, such as bags and backpacks, personal electronic devices, and other effects, if the School suspects a student may be violating the law or violating a School rule or code of conduct. Lockers are the property of the School. Students exercise control over their lockers from other students, but not from the School and its officials. As a result, the Head of School and the Head’s designees, as well as law enforcement officials, may search lockers as the School determines may be appropriate, which may include random searches. The School and law enforcement officials may seize items that may jeopardize the safety of others or property, or constitute a health hazard. 
Parking on School premises is a privilege, not a right. As such, any person who operates a vehicle on School property or in connection with any School-related activity is agreeing that the School may inspect and search the vehicle and its contents without notice and without further consent.
 

Commitment to Respectful and Healthy Relationships
The School is committed to providing a safe and healthy learning environment for all members of its community. Such an environment precludes behaviors that are disrespectful of, and physically and/or emotionally harmful to, others. All members of the School community play important roles in maintaining these standards and intervening, as appropriate, when they witness or otherwise become aware of behavior that conflicts with community standards.
 
Awareness and acceptance of individual identity are central tenets of the School. The School expects all members of the School community to treat others with civility, respect, and dignity, and to interact (whether in person or electronically) politely and appropriately. Before acting, students should give careful consideration to how their communications—whether through words, appearances, actions, or otherwise—may negatively impact others. 
 
All students are valued members of the School community, which presents unique opportunities to develop lasting partnerships with peers, faculty, and staff. The School strives to help students develop such close connections. However, the School expects these relationships to be appropriate and healthy. The School endeavors to promote this through education and intervention.
 
With these goals and interests in mind, as well as the legal requirements of the Commonwealth of Massachusetts, the School has established policies to help students manage these interpersonal relationships safely and appropriately. Students and parents/guardians are encouraged to communicate with the Head of School, the Division Head, Anchor Teachers and Advisors, the School Nurse, and/or School Counselors with any questions or concerns regarding these policies. The School believes that open communication about these sensitive topics is integral to preventing serious misconduct from occurring and essential to fostering a culture of personal responsibility, mutual accountability, and positive peer leadership.
 
Sexual Intimacy and Consent
Sexual activity, of any and all kinds, is prohibited between any student or applicant and any School employee.
 
Bullying, Harassment, Discrimination, Hazing, Sexual Assault, and Sexual Harassment 
The School does not tolerate verbal or physical behavior that constitutes bullying (including cyber-bullying), harassment or discrimination, hazing, sexual assault, and sexual harassment (collectively referred to as “interpersonal misconduct”). The School is also committed to promptly addressing any behavior that impedes the learning of any student or interferes with the experience of any other member of the School community.
Interpersonal misconduct is prohibited on the School’s campus and the property immediately adjacent to School grounds, on School vehicles, and at School-sponsored events, activities, athletic contests, and off-campus trips. School-owned technology may not be used to intimidate, harass, threaten, or bully another student. In addition, interpersonal misconduct is prohibited at a location, activity, function, or program that is not School-related or through the use of technology or an electronic device that is not owned, leased, or used by the School, if such conduct: (a) creates a hostile environment at school for a student, (b) infringes on the rights of a student at school, or (c) substantially disrupts the educational process or the School’s orderly operations. Though interpersonal misconduct that occurs outside of the above locations may be outside of the School’s disciplinary reach, we still encourage families and students to share potential incidents with a trusted staff member (as discussed in more detail below) if the School may need to have a heightened awareness of protecting students’ safety while at school.
 
Definitions
 Aggressor
A student or faculty/staff member who engages in bullying (including cyber-bullying), harassment, discrimination, hazing, sexual assault, sexual harassment, or retaliation towards another person.
 
Bullying
Bullying is defined as the use of a written, verbal, or electronic expression or a physical act or gesture, or any combination thereof, by one or more students or members of the faculty/staff directed at a target that: (a) causes physical or emotional harm to the student or damage to the student’s property; (b) places the student in reasonable fear of harm to the student’s self or damage to the student’s property; (c) creates a hostile environment at school for the student; (d) infringes on the rights of the student at school; or (e) materially and substantially disrupts the educational process or the orderly operations of the School.
 
The School recognizes that certain students may be more vulnerable to becoming targets of bullying or harassment based on actual or perceived differentiating characteristics, including race, color, religion, ancestry, national origin, sex, socioeconomic status, homelessness, academic status, gender identity or expression, physical appearance, pregnant or parenting status, sexual orientation, mental, physical, developmental or sensory disability, or by association with a person who has or is perceived to have one or more of these characteristics. Please see the School’s Bullying Prevention and Intervention Plan for more information, available on the School’s website.
 
Cyber-Bullying
Cyber-bullying is bullying through the use of technology or electronic communication, including, but not limited to, any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo optical system, including, but not limited to, electronic mail, Internet communications, instant messages, or facsimile communications. Cyber‐bullying includes, but is not limited to: (a) the creation of a web page or blog in which the creator assumes the identity of another person, and (b) the knowing impersonation of another person as the author of posted content or messages, if the creation or impersonation constitutes bullying conduct as defined above. Cyber-bullying includes, but is not limited to, the distribution by electronic means of a communication to more than one person, or the posting of material on an electronic medium that may be accessed by one or more persons, if the distribution or posting creates any of the conditions included in the definition of bullying.
 
Faculty/Staff
Faculty/staff members include, but are not limited to, educators, administrators, counselors, school nurses, dining services workers, custodians, bus drivers, athletic coaches, advisors to extra-curricular activities, support staff, and paraprofessionals.
 
Harassment Or Discrimination 
Harassment or discrimination is behavior that is pervasive or severe and has the purpose or effect of: (a) creating an intimidating, hostile, or offensive environment; (b) interfering unreasonably with a student’s academic performance; or (c) creating a situation where academic decisions of a student depend on the student submitting to and/or not objecting to the behavior. 
 
Harassment and discrimination can take many forms. Examples include, but are not limited to, limiting opportunities to participate in certain clubs, teams, or activities based on certain characteristics, as well as slurs, jokes, statements, remarks, questions, gestures, pictures, e-mails, texts, or cartoons regarding a legally protected status that are derogatory or demeaning to an individual’s or group’s characteristics or that promote stereotypes. Harassment also includes sexual harassment (as defined below).
 
Hazing
Hazing means subjecting a student to a physical or mental health injury as part of an initiation, or as a prerequisite to membership, into any organized school group, including any society, athletic team, fraternity or sorority, or other similar group. Prohibited conduct includes, but is not limited to, whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug, or other substance, or any brutal treatment or forced physical activity which is likely to adversely affect the physical or mental health or safety of a student or any other person, or which subjects the student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Please see Appendix B for a more detailed review of Massachusetts law defining and prohibiting hazing.
 
Hostile Environment
A hostile environment refers to a situation in which certain misconduct causes the School environment to be permeated with intimidation, ridicule, or insult that is sufficiently severe or pervasive so as to alter the conditions of a student’s education.
 
Retaliation
Retaliation is any form of intimidation, reprisal, or harassment directed against a student who reports misconduct (including, but not limited to, bullying, harassment, discrimination, hazing, sexual assault, or sexual harassment), provides information during an investigation, or witnesses and/or has reliable information about such misconduct.
 
Sexual Assault
Sexual assault occurs when a person is forced or coerced into sexual activity without giving consent. Sexual activity includes, but is not limited to, touching or fondling, either directly or through the clothing, of another’s intimate areas or any contact, intrusion, or penetration of another’s sex organs, anus, or mouth.
 
Sexual Harassment 
Sexual harassment is a type of harassment (as defined above). Sexual harassment includes unwilling and unwanted sexual attention, regardless of gender, from anyone with whom a person may interact in the course of attending the School or being present at School-sponsored activities.
 
Examples of behavior that may constitute sexual harassment include (regardless of whether the intent or consequence of such behavior is to make the target feel uncomfortable): (a) offensive body language (staring and/or leering at a person’s body or standing/brushing too close); (b) offensive or unwanted sexual comments, abuse, jokes, or insults, delivered orally or in writing; (c) derogatory or pornographic posters, cartoons, or drawings; (d) pressure for sexual activity (such as hazing or threats as well as repeated requests after rejections); (e) offering favors or benefits in exchange for sexual acts, or threatening mistreatment if one does not engage in sexual acts; and (f) offensive or unwelcome physical advances (including kissing, hugging, pinching, grabbing, groping, “playful” slapping, etc.).
 
Target
Any student against whom bullying, harassment, discrimination, hazing, sexual assault, or sexual harassment has been perpetrated.
 
Legal Definitions and School Policies
In accordance with the School’s mission, values, and standards of conduct, the School has, at times, supplemented and/or provided broader protections against bullying, discrimination, harassment, and other inappropriate conduct than may be required under applicable laws. In essence, the School’s standards may be stricter than the law and the School may impose discipline accordingly. For example, although the law defines “bullying” as the “repeated use” of certain expressions, acts, and/or gestures, under the School’s policies, a “single instance” may be sufficient to rise to the level of bullying and, therefore, warrant disciplinary action or other corrective measures. The School’s efforts to enhance its protection of students in no way expand an individual’s rights under applicable laws. Further, the School may modify and amplify the standards set forth above and use its discretion in the interpretative enforcement of all ideals and standards of conduct.
 
Reporting Complaints
A student who is the target of interpersonal misconduct, or who has witnessed such an incident or any incident of retaliation, or who otherwise has relevant information about conduct prohibited by the School, is expected to report the matter promptly (either orally or in writing) to the Head of School, or to any other administrator or faculty member with whom the student is comfortable speaking. If a student is uncomfortable contacting one of these individuals, the student may ask an advisor, another adult, or a classmate to help. 
 
Parents/guardians of a student who is the target of interpersonal misconduct, or of a student who has witnessed or otherwise has relevant information about such misconduct, are urged to immediately notify the Division Heads or Head of School. Furthermore, any parent/guardian who has witnessed interpersonal misconduct, or has relevant information concerning such an incident or any incident of retaliation, are strongly encouraged to contact one of these administrators immediately.
 
The School expects students and parents/guardians not to make anonymous reports. Although there are circumstances in which an anonymous report can be better than none at all, it is far more difficult to determine the facts of what occurred if complaints are made anonymously and disciplinary action will generally not be taken against an individual solely on the basis of an anonymous report.
 
The School cannot promise absolute confidentiality to those reporting interpersonal misconduct, as there may be a need to share information during an investigation or otherwise; however, the School will disclose such information with discretion, on a need-to-know basis.
 
False Complaints
All persons involved in a complaint or investigation should understand that false or exaggerated accusations can be extremely damaging to innocent persons; therefore, the School expects and requires the honest and full disclosure of facts by all involved. Any person who knowingly makes a false accusation of interpersonal misconduct or retaliation may be subject to disciplinary action.
 
Responding to Complaints
The goals of an investigation, and any supportive, disciplinary, or other remedial process that is imposed following that investigation, are to repair the situation to the extent reasonably possible and to take steps to prevent repetition of the incident and retaliation.
 
When a complaint is brought to the attention of the Head of School or the Head of School’s designee, an assessment is made to determine the initial steps appropriate to protect the well-being of the students involved (including both the alleged targets and aggressors), and to prevent disruption of the learning environment while the investigation is undertaken. The School may use strategies, such as increased supervision, stay-away mandates, and personal safety plans, as may be appropriate, to prevent further misconduct, witness interference, and/or retaliation during the course of and after the investigation.
 
The Head of School or Head of School’s designee will conduct an impartial, fact-finding investigation of the complaint. This investigation may include (but is not necessarily limited to) interviews with the complainant, alleged target(s), alleged aggressor(s), and any other witnesses or parties who have information relevant to the alleged incident. The School may consult with faculty, the School’s healthcare providers, the parents/guardians of the alleged target(s) and/or the alleged aggressor(s), or any other person deemed to have knowledge about, or circumstances surrounding, the complaint.
 
The School neither tolerates nor engages in retaliation against an individual for filing a complaint about interpersonal misconduct or cooperating in an investigation of such a complaint. The School will not take adverse action against a student for making a good faith report of interpersonal misconduct. An individual who is found to have engaged in retaliation against a student for filing a complaint, or participating in the investigation of a complaint, may be subject to disciplinary action.
 
Upon completion of the investigation, the Head of School (or the Head of School’s designee) will generally make the following determinations:

• Whether and to what extent the allegation of interpersonal misconduct has been substantiated. 
• Whether any disciplinary action and/or other remedial action is appropriate and, if so, how it will be implemented. 
• Whether counseling, or a referral to appropriate services, should be offered to targets, aggressors, or family members of the affected students or targets.

 
Information about consequences or other corrective action may be shared with the School community as deemed appropriate by the Head of School. Such announcements may be made in person, by electronic communication, or otherwise. Resources such as counseling or referral to appropriate services are available to all students – including the alleged aggressor(s) and the alleged target(s) – during and after an investigation.
 
Notification To Parents/Guardians 
The School will generally notify the parents/guardians of the alleged target(s) and the alleged aggressor(s) promptly after a complaint has been filed, upon completion of the investigation, and to report the results of the investigation. Parents/guardians of the target(s) will generally also be notified of any action to be taken to prevent further acts of interpersonal misconduct or retaliation.
 
In all situations, the amount of information shared by the School may be limited by confidentiality laws protecting student and employee records, other confidentiality or privacy considerations, and/or concerns regarding the integrity of the investigation processes.
 
Notification To Government Authorities
In appropriate circumstances, such as when a crime may have been committed or a child may have been subjected to abuse or neglect of the type that is reportable under M.G.L. c. 119, § 51A, law enforcement, or other appropriate government agencies may be notified. At any point after receiving a report of misconduct, including, but not limited to, bullying, harassment, discrimination, hazing, sexual assault, or sexual harassment, the School may notify local law enforcement or other government agencies. If the School receives a complaint involving students from another school, the School may notify the appropriate administrator of the other school so that both may take appropriate action.
 

The purpose of the Pike School student dress code is to identify simple and equitable standards of personal appearance that reflect the School’s inclusive environment and positive attitude toward learning.

By focusing on a simple, equitable, and inclusive dress code, Pike seeks to foster and support: gender identity inclusivity, gender expression inclusivity, economic equity, physical ability inclusivity, racial and cultural equity, religious inclusivity, body positivity, physical and emotional comfort in support of student engagement, and utilization of outdoor and non-traditional learning spaces.

Please direct any questions or concerns about the student dress code to Division Heads and/or the Office of Equity and Justice.

Lower School Dress Code
Children in Lower School should wear neat and comfortable clothing appropriate for indoor activities and outdoor play. 

For Lower/Middle School students:

• Comfortable clothing (short/long-sleeved shirts, shorts/pants, athletic clothing, etc.) is encouraged. Learning can be messy so please dress accordingly.
• Clothing may have age and school appropriate wording and pictures, including Pike School gear.
• Shoes should be secure, supportive and appropriate for the weather.  Shoes without backs are not permitted. Sneakers must be worn on PE days.

Additional Requirements for Lower School students: hats, mittens, coat or jacket, snow pants, and boots (all with student’s name written in them) are required to be worn at recess in winter.

Upper School Dress Code
Students are expected to conform to the basic dress code standards for school-sponsored events. Dress for field trips will not change unless specifically directed otherwise. If a student has a question about a particular item of clothing, the student may bring the item to the advisor to obtain advice on whether the item is appropriate.

Permitted for Upper School students:

• Plain or patterned t-shirts and collared shirts or blouses.  Wording and pictures on shirts should not advertise illegal substances for people under the age of 18 and should not use threatening or offensive language.  All pictures/images should be school appropriate.
• All Pike gear (except for hats indoors and pajama pants).
• Hats, sweaters, sweatshirts (with and without hoods) and pullovers are acceptable.
• Supportive sneakers and shoes..
• Athletic clothing including athletic leggings.
• Sandals, flip flops or dress shoes
   

Office Hours:
8 a.m. - 6:00 p.m. School Year
9 a.m. - 3:00 p.m. July and August

School Hours:
Pre-Kindergarten – Grade 4:
8:20 a.m. - 3:10 p.m. Monday, Tuesday, Thursday, Friday
8:20 a.m. - 2:00 p.m. Wednesday

Grades 5 – 9:
8:10 a.m. - 3:20 p.m. Monday, Tuesday, Thursday, Friday
8:10 a.m. - 2:10 p.m. Wednesday

Upper School Sports Practice (When appropriate)
3:30 p.m. - 4:30 p.m. Monday, Tuesday, Wednesday, Thursday
No Practice Friday

School may be canceled in the event of inclement weather. Beginning around 6:00 a.m., announcements are made on the radio and TV stations listed below. We are also using the ALERTNOW Notification Service, which will call phones listed for each Pike family, in the event of closings or emergencies. A school closing announcement will also be on the homepage of the School’s website by 6:30 a.m. as well as Pike’s social media accounts. Unless an announcement is made to the contrary, all scheduled after-school and evening events are canceled on days when school is canceled. Please remember that Pike operates independently of the public school system. There will be school at Pike unless the School’s name is mentioned specifically in the “no school” announcements by the media outlets below, and as described above.

• Fox 25 TV
• WCVB - TV Channel 5
• WBZ - TV Channel 4 and 1030 AM Radio
• WHDH - TV Channel 7
• WRKO - 680 AM Radio
   

More than one hundred cars drop off and pick up students each day. The traffic flow may include commercial vehicles. The School’s access road must be kept clear for the movement of emergency equipment if necessary. Traffic must proceed in by the Sunset Rock Road entrance and exit by Hidden Road. Traffic is limited to one-way, exiting to Hidden Road only. With everyone’s cooperation, dismissal should be smooth and safe.

Students should be dropped off and picked up only at designated areas. Students should not walk down the line of waiting cars. Parents/guardians may not pick up their students off campus in the immediate residential areas. Parents/guardians are further reminded to respect the areas designated as faculty parking, handicapped parking, loading zones, visitor parking, admission parking, and bus parking.
 
At drop-off and pick-up times, the roads and walks of the School are filled with students. Sunset Rock Road and Hidden Road carry heavy traffic to and from the School. To be courteous to our neighbors, to area residents, other motorists, and, above all, for the safety of students, it is necessary that everyone comply fully with traffic regulations and exercise particular caution and alertness when driving in the area of the School and in the parking lot. In addition, please refrain from the use of cell phones during drop off and pick up.
 
Communication
Permission for change in transportation arrangements, dismissal times, etc., requires a telephone call to the Main Office from parents/guardians or a note sent directly to the anchor teacher/advisor.

The Pike Plus Program offers an extension of the regular school day Monday-Friday. Running from dismissal until 6:00 p.m., Pike Plus includes plenty of time for just being a child on the playground or free play in a classroom. For older students, there is time set aside to complete homework and participate in other supervised recreational activities. Pike Plus is available on some early dismissal days and will not be available on the following days: December 16, May 10, and June 13.
 Pike Plus is not offered on school vacations, holidays, or snow days. The program will be held from 8:00 a.m.-6:00 p.m. on Professional Development Days

A selection of enrichment programs will be offered throughout the year. Each program will meet once a week from 3:30 p.m. - 4:30 p.m. or 4:30p.m.-5:30 p.m. Different programs will be offered in the Fall, Winter and Spring. Enrichment programs are not held on Professional Development Days, early dismissal days, holidays, school vacations, and snow days.

The Town of Andover provides bus transportation for Andover residents. Pike provides the town with a list of Pike’s Andover residents, from which the town develops bus routes. Questions should be addressed to the Town of Andover’s Transportation Coordinator at (978) 247-7065.
 
Rideshare Services 
Parents/guardians should be aware that many rideshare companies, such as Uber, have policies that prohibit transporting unaccompanied minors. The School prohibits the use of these services by students, and will not take responsibility for calling car services for students.

Pike is proud to partner with FLIK: Independent School Dining to provide flavorful food options at lunchtime that cater to a broad range of palates and dietary needs.  To learn more about our dining services partner, please visit: https://www.flikisd.com/
 
Students are responsible for supplying their own nut-free snacks during the school day. The Pike School will have a limited number of snacks for students who forget their food.
 
The cost of lunch is included in tuition.

Accreditation
The Pike School is accredited by the Association of Independent Schools in New England and is also a member of the National Association of Independent Schools.
 
Governance
The School is governed by a self-perpetuating Board of Trustees. It is the responsibility of this body to plan, develop, and establish policy and to assess the performance of the School consistent with the School’s Mission and philosophy. The Board of Trustees is responsible for the selection of the Head of School and works in close collaboration with the Head of School, though the Head of School is responsible for the implementation of policy and the day-to-day operations of the School.

For a list of the School’s current Trustees, please visit the School’s website.

Family-School Communication
Educators and parents/guardians share a common interest in the well-being and growth of students. One of the values in The Pike School mission statement says, “We believe children develop best when there is an active and willing partnership between school and family.” Pike is committed to close communication between home and school. Scheduled opportunities exist for parents/guardians to learn about student progress and program. The following lists of expectations, contacts, and scheduled events are intended to create an effective communication system.

Principles of Good Communication

• Good communication is direct (to the person involved). It is fine to disagree in a respectful manner.
• It is important to honor confidentiality. It is helpful to use “I” statements.
• It is most effective to talk when both parties have the time to fully discuss the issues at hand. Only scheduled meetings provide the opportunity for such focus.

 
Parents/guardians at The Pike School are expected to:

• Keep abreast of school events, schedules and news;
• Sign in at the front desk when visiting the School; and wear your nametag while visiting the school;
• Respond promptly to calls from School;
• Schedule teacher meetings and classroom visits in advance to avoid interrupting classes;
• Refer to the contact list with questions;
• Bring questions or concerns directly to the appropriate person at school;
• Attend Back-to-School Night and conferences; and
• Contact the front desk, along with your child’s teacher if they are going to be absent, late, or dismissed for that day.

 
Parents/guardians at The Pike School can expect the following:

• Calls or e-mail will typically be returned within 24 hours from when a Pike teacher or staff member receives the message.
• On Back-To-School Nights, teachers will provide parents/guardians with the most effective way to contact them.
• Emergencies will be dealt with upon notification of the staff at the front desk.
• The School will contact parents/guardians when faculty or staff see behavior that is cause for concern.
• The School will respect the privacy of members of the community and will share sensitive information on a “need-to-know” basis (for more information on the School’s approach to confidentiality, please see below).

 
The School wants to be alerted to any concerns a parent/guardian may have through appropriate communication channels (i.e., teacher/advisor/counselor, Division Head/Director of Equity and Justice, Head of School, in that order).
  
Current Family Contact Information/Directory
The School has a directory of class lists and contact information for families, faculty and staff, and other members of the community. The Directory is updated each fall and made available to families in print and online. 
 
Updates
Parents/guardians are requested to keep their directory listing updated by entering changes of address; home, business, and cell phone numbers; e-mail addresses; and other such information, in their Veracross Parent Portal account.

If a parent/guardian is going to be away from home for an extended length of time, please leave a forwarding address and telephone number where the parent can be reached, as well as information regarding who will be responsible for the student and how they may be reached in case of illness or other emergencies. 

Usage
The Pike School Community Directory is provided for the use of the School community and should be used for School purposes only. It is not to be used for personal, individual, or commercial purposes. Failure to properly use the Directory may result in restricted use and other consequences.

Student Media Information
The School makes a concerted effort to highlight the accomplishments of our students and faculty, as well as to publicize the strength of the entire program offered by the School, in a variety of media formats. Student Media Information--including student names, photographic images (for example, portrait, picture, video, or other reproductions), audio recordings of students’ voices, video recordings of students and/or reproductions of students’ work and likenesses--may be used for educational and/or promotional purposes in print and electronic media. Outlets for publication of Student Media Information may include, but not be limited to, the School magazine, marketing materials, the School website, press releases, social media outlets (including, but not limited to, Facebook, Instagram, Youtube and Twitter), newsletters, and local newspapers. The School adheres to the following general guidelines when using Student Media Information:

• Photographs or references to Student Media Information in traditional, print publications, such as our yearbook and School publications, may include the first and/or last names of students and community members.
• Photographs or references to Student Media Information on the public portion of our website will not include last names.
• The School will not post student names on social media websites.

While the School strives to abide by parent/guardian wishes, we do not guarantee use of a student’s name or image will never occur. Parents/guardians are asked to contact the School if they would like to opt out of the use of Student Media Information.
 
Religious and Cultural Observances
Requests for homework accommodations due to cultural or religious observances or essential family events should be made in writing to a student’s anchor teacher or advisor, preferably at least one week prior to the event.

Multiple Households
In order for the School to communicate most effectively with parents/guardians and support each student, teachers and administrators need to be aware of students who spend time in multiple households. Additionally, information regarding who the primary caregiver is should be communicated to the School, in the event of an emergency, and whether special co-parenting orshared-custody arrangements exist. If there are court-ordered guidelines regarding visitations, picking up a student from school, parent involvement in field trips, or other issues, the School should be informed. The School expects separated or divorced parents to cooperate and partner with the School with respect to their child’s education. For this reason, the School will not get involved in parental disputes or custody issues.
 
Unless otherwise specified, each parent/guardian for whom the School has current contact information will receive a copy of the student’s report card, as well as other informational mailings and electronic communications during the year.
 
Background Checks
With student safety as a priority at the School, the School conducts state and national criminal history and sex offender registry checks on all current and prospective faculty, staff, and trustees of the School who may have “direct and unmonitored access to children,” including any individual who regularly provides School-related transportation to students.

The School requires any volunteers who will work independently with students to undergo a state criminal background check or “CORI” (Criminal Offender Record Information) and a state sex offender registry check or “SORI” (Sexual Offender Registry Information) (SORI). It is also School policy to require that volunteers with direct and unmonitored access to students undergo a fingerprint-based check, which is run through the Federal Bureau of Investigation, and provides access to national criminal history databases. Examples of the types of volunteer activities requiring a background check include, but are not limited to, field trips and tutoring students one-on-one. A background check is typically not necessary for adult volunteers involved with larger School functions at which many adults are typically present or in instances where there is only the potential for incidental unsupervised contact with students in commonly used areas of the School grounds.

These background checks require the completion of a brief application form and verification of a government-issued photographic identification, and are only conducted with the consent of an individual employee or volunteer. A volunteer’s service, and an individual’s employment, is contingent upon successful completion of the checks, which may take several days or weeks to process.

Completed CORI, SORI, and fingerprint-based check forms must be returned to the Business Office at least two weeks in advance of volunteering.
 
LGBTQIA+ Students
The School strives to provide a safe and supportive environment that will help students succeed academically and socially. To that end, the School promotes respect for all people, and will not tolerate harassment or bullying based on sex, gender identity, gender expression or sexuality that impacts a student’s experience at the School (whether the bullying or harassment takes place on or off campus), including cyber-bullying through the use of electronic technology (on or off the School’s campus, and on or off the School’s network). Particularly with respect to transgender and gender non-conforming students, the School will work closely with students and their families to strive to honor their wishes with respect to use of School facilities, participation in athletics, accuracy of student records, use of requested name and/or pronouns, and privacy, in accordance with applicable law, and to the extent that the School’s campus facilities reasonably permit.
 
International Students
Students enrolled at the School from countries outside of the United States are required to ensure that their visas, health insurance coverage, and all other requirements applicable to domestic students (including vaccinations and completion of all enrollment and orientation forms) are in order prior to arriving on campus at the beginning of the school year. International students are also responsible for ensuring that their travel arrangements coincide with the School calendar. The School is not responsible for housing international students.
 
Confidentiality
Members of the School community commit themselves to maintaining appropriate professional tact and discretion with regard to confidential information they receive. However, confidential information may be disclosed to the Head of School, appropriate administrators, outside professionals, law enforcement officers, parents/guardians, and others when there is a compelling reason for doing so, including, without limitation, in cases of health and safety emergencies (when students or others are in imminent danger of harm); when there is concern about a student’s ability to function academically, emotionally, physically, and/or mentally within the School environment; or when legal requirements demand that confidential information be revealed.

Visitors to Campus
For the safety of our students, our Visitor Pass policy includes parents/guardians, family members, alumni, and visitors from outside of the School community. Upon arrival, all visitors are expected to check in with the Front Desk to obtain a Visitor’s Pass. Exceptions to this policy, during which visitors may not be required to obtain a Visitor’s Pass, may include special events for an entire class and all-School meetings.
 
Animals on Campus
The Pike School is committed to providing a high quality educational program to all students in a safe and healthy environment. No animal shall be brought to school without prior permission of the Head of School or appropriate Administrator (e.g. Division Head), who will make a decision in the best interest of student health and well-being, consistent with this policy, and informed by the U.S. Center for Disease Control and Prevention’s recommendations in “Guidelines for Animals in School Settings” and consultation with Student Health Services.
 
Students who have a disability that requires the assistance of a service animal, as defined by applicable law, are generally permitted to bring such animals to campus. When it is not obvious what service the animal provides, the School may ask whether the animal is required because of a disability, and what job or task the animal is trained to perform.
 
As soon as a student is aware of plans to bring a service animal to campus or School programs, the student is expected to contact the Director of Student Services, the Director of Equity and Justice, and/or the Head of School. The student will be required to provide proper documentation. The School will strive to ensure that the student and service animal have appropriate access to the School’s premises, facilities, and programs. If the service animal would fundamentally alter the School’s programs, services, or activities; create an undue burden; or present legitimate safety concerns, the School may deny the service animal access to campus and school activities. In alignment with the U.S. Department of Justice guidelines about service animals, the allergies and/or phobias of other students or staff may not deter the presence of a service animal in the regular schedule of the School. A school may separate the students in the classroom or send the students to separate classrooms but may not keep the student with the service animal from proceeding in their regular school day.
 
Service animals are generally permitted in all areas of campus where the student is permitted to go. There may be some locations and activities where service animals are not permitted for health and safety reasons, including facilities management areas; food service preparation areas; certain areas of the health and wellness center; and other areas where there is a danger or health concerns to the service animal or members of the community.
 
Emotional support animals are animals that provide emotional support, comfort, or therapy that alleviates one or more identified symptoms or effects of a person’s disability. Emotional support animals are not individually trained or certified to perform any disability-related task and therefore are not considered service animals. In general, and consistent with the School’s no family pet policy, emotional support animals are typically not allowed on campus. However, a student who has a disability that requires the assistance of an emotional support animal may request an exception to this general policy as a reasonable accommodation. Any such requests should be made to the Director of Student Support, the Director of Equity and Justice, and/or the Head of School. The School will make a determination as to whether the presence of an emotional support animal is reasonable on a case-by-case basis.
 
Family pets need to be left at home at all times for health and safety reasons. They should not be in attendance during the school day, or at special occasions. If a student wishes to bring a family pet for Show and Tell, a brief visit can generally be accommodated. Parents/guardians need to discuss the visit ahead of time with the teacher and, if approved, remain with the animal at all times. This policy does not apply to service animals (see “Service Animals” or “ Emotional Support Animals” above).
 
Student Records
Students’ records are kept on file at the School. Each student’s record contains a transcript with grades, commendations, test scores, formal academic, athletic and advisor comments, advisor letters, and letters involving any major discipline infractions.
 
Lost and Found
Please be sure to mark students’ clothes with their names in indelible ink or with securely attached labels. All unmarked clothing will be put into a designated lost and found area. Anything left unclaimed will be donated to charity during December break, March break, and one week after school commences in June, or used at the School’s discretion.
 
Gift Giving
Over the years, we have heard that some families were looking for guidelines about gift giving. We understand that each family may have its own feelings about giving gifts, and in a school as diverse as ours, we thought it would be helpful to present some suggestions. We offer them respectfully with the hope that they are helpful.
 
The most important fact is that gifts at any time of year are not an expectation of the faculty or staff. We understand that some families may have the desire to give a gift at a time of year that is significant to them, while other families, for all kinds of good reasons, choose not to do so. We want to repeat that no family at Pike should ever feel that gift giving is required or expected.
 
If a family chooses to show their thanks to a particular teacher or other staff member, parents/guardians should know that personal notes are highly valued. Another possibility could be a donation to a favorite charity in honor of that person. If a family chooses to give a gift, we strongly suggest that its financial worth be modest. We believe it is the act of showing gratitude that is of value rather than the value of the gift itself.
 
Please be aware that faculty make it a point to avoid opening gifts in front of their classes. We want to be sure that no student feels any pressure to give a gift or to worry that their gift might not be as nice as another.
 
The faculty and staff of Pike want all families to know how much they appreciate the innumerable ways that the Pike community supports them in their work with students.
 
Asbestos Hazard Emergency Response Act
This notification is required by the Asbestos Hazard Emergency Response Act (AHERA, 40 CFR Part 763 of Title II of the Toxic Substances Control Act). Asbestos Management Plans have been developed for the School. These plans are available and accessible to the public at the School’s Physical Plant Office.
 
This notification is required by law and should not be construed to indicate the existence of any hazardous conditions in our school buildings.
 

Birthday Celebrations at School
Grade levels/classrooms have traditions for celebrating within classrooms that involve giving the birthday child appreciations or the opportunity to lead or choose an activity or read-aloud, for example. Snacks/treats from home should not be sent to school in honor of birthdays. Please see your child's anchor teacher, advisor, or Division Head with any questions.
 
School Trips and Chaperones
The School offers a variety of field trips during the school year. Parents/guardians are notified of upcoming trips off campus. All School trips should be alcohol, drug, and tobacco free. Students participating in School trips are required to comply with the School’s policies and applicable laws.
 
Parents/guardians chaperoning any School trips are expected to review and follow the Chaperone Guidelines listed below.

• Each off-campus trip will be led by a Trip Leader, who is a faculty member of the School.
• Chaperones should keep in mind that the chaperones’ appearance and conduct, as well as that of the other chaperones and students, may affect the reputation of the School. Chaperones are expected to comply with School policies and applicable laws, follow the directions given by the Trip Leader, work cooperatively with other chaperones, and model appropriate behavior for students.
• Chaperones will likely be assigned to a specific group of students for which chaperones will be responsible. Chaperones are to remain with their group for the entirety of the trip.
• Chaperones are responsible for the safety and well-being of the student participants and the quality of their educational and social experience at all times during the trip.
• Chaperones are required to have a working, charged cellular telephone with them and the phone is required to be turned on at all times during the trip.
• Students are required to use the buddy system. No student should be permitted to leave the group and no student should ever be left behind during the trip.
• Chaperones are required to report any student complaints to the Trip Leader, including complaints of bullying, sexual assault, abuse, harassment, or discrimination.
• Chaperones are required to report any student or chaperone misconduct to the Trip Leader. If a chaperone is unsure whether certain conduct is a violation of School rules, chaperones are expected to report it to the Trip Leader. If a chaperone believes that the Trip Leader has engaged in misconduct, please notify the Head of School.

Dances
The following rules apply at all School-sponsored dances:

• Once they arrive at a dance, students are required to stay in the designated area.
• Faculty representatives will be present at the dance and will be in charge at all times.
• Students may not leave the dance before it is over unless accompanied by a parent/guardian or other authorized person.
• Students may not leave a dance early and then return.
• Students are expected to be picked up promptly once the dance concludes.
   

The mission of the Pike School Library is to nurture intellectual ambition in our community. We believe in libraries as powerful spaces for learning, reading, and community. We value and honor all our patrons, endeavoring to provide a high level of service to all. We strive to connect books with readers, and we guide students, teachers, and parents/guardians in exploring information resources effectively. 

We further these principles by:

• Providing access to a wide variety of resources to support learning and to inspire the imagination.
• Working in partnership with faculty to support and enhance teaching and learning.
• Promoting reading as a way to learn about ourselves and others, and as a way to see our own experiences reflected in literature.
• Teaching critical thinking skills to develop passionate learners and responsible, agile information users.

The library department consists of a head librarian and a half-time librarian, supported by a strong corps of family volunteers.  

Visit the library's website to learn more about library services and to access print and online resources. 
 
Library Collection
The library houses a print collection of about 18,000 volumes, comprised of reference works, non-fiction, picture books, early readers, fiction, and magazines, searchable through an online catalog. The online collection includes a suite of reference and periodical databases, as well as Sora, our e-book and digital audio platform. Access to all resources is through the library’s website.
 
Borrowing Materials
Students are encouraged to visit the library often to check out books for reading pleasure or for researching school assignments. Materials may be renewed, unless another patron has reserved them. Students are expected to be responsible for materials and will be asked to replace lost or damaged items.

• Students in grades PreK through 3 may borrow up to five books at a time, depending on their grade level.
• Students in grades 4 through 9 may borrow unlimited numbers of books as long as their account is in good standing.

Volunteers
Volunteers provide essential support for the library program, assisting with circulation, shelving books, and special projects. 
 
Special Events
The Book Fair, held annually with the help of the Family School Partnership and Best Book Fairs, celebrates reading and raises funds for annual author visits. Past authors and illustrators have included Joseph Bruchac, Adam Gidwitz, Jarrett Krosoczka, Grace Lin, Mitali Perkins, Andrea Davis Pinkney, Melissa Stewart, and Matt Tavares.  
 
Birthday Book Program
Through this program, students may select a book of their choice to be given to The Pike School Library in honor of their birthday. A book plate with their name and birthdate is placed in the front of the book. The librarians are happy to make suggestions based on current needs, but ultimately, the choice is the donating family's.

Please use this link to review the Athletics Handbook.

General
Violations of the School’s rules are handled on an individual basis, according to the specifics of the infraction. Faculty are encouraged to resolve minor offenses as they occur, in a manner they deem appropriate. For continued minor offenses or more serious offenses, teachers typically work with the appropriate Division Head to plan a course of action. Informal disciplinary responses may include detention, student/teacher conferences, parent/guardian/student/teacher conferences, or conferences with the appropriate Division Head or Head of School (or the Head of School’s designee).
 
Consequences of misconduct (and/or attempting misconduct) applicable to all students are detailed below. Students who choose to remain present when other students are engaging in misconduct may be subject to disciplinary action. The School may contact parents/guardians to address both minor and more serious instances of misconduct, at any stage of the discipline process.
 
The ultimate responsibility for the safe and orderly environment of the School rests with the Head of School (or the Head of School’s designee). Any questions about serious incidents or the School's disciplinary response to those incidents should be directed to the Head of School.
 
Serious Misconduct
More serious offenses warrant more serious discipline. Serious offenses include, but are not limited to, cheating and plagiarism, physical violence, harassment, possession or use of drugs (including alcohol and tobacco), theft, vandalism, misuse of the Internet, and stealing, which may result in an in-school, all-day detention, suspension, probation, or dismissal. In these instances, the parents/guardians and student are generally required to meet with the Division Head and Head of School (or the Head of School’s designee). At that meeting, the incident will be reviewed and the disciplinary response explained.
 
If the School determines that a student has engaged in a serious act of misconduct, the School may suspend the student from school, prohibit the student from attending all School-related activities, expel the student from the School, and impose other disciplinary action. As indicated above, such serious acts of misconduct may include, but are not limited to, the following:

• Possession or use of alcohol, tobacco, or illegal drugs;
• Improper sexual conduct;
• Sexual or other harassment;
• Threat or use of physical violence;
• Possession or use of matches, lighters, fireworks, explosives, weapons, or other dangerous materials;
• Reprehensible conduct tending to reflect serious discredit to the School;
• Willful destruction of property;
• Stealing;
• Dishonesty;
• Bullying or malicious gossip;
• Repeated acts of unkindness or misconduct;
• Repeated classroom behavior that impedes other students’ learning; and 
• Refusal to cooperate with an ongoing investigation by the School.

Detention
Upper School students who commit minor deportment violations may be required to serve a detention. Detentions are served as soon as possible after the incident, from 3:30 to 4:30 p.m., and will take precedence over any other School activity. 
 
Probation
A student who violates a School rule may be placed on probation. While on probation, any further violation of a School rule will likely result in suspension or dismissal.
 
In-School, All-Day Detention
Upper School students who commit serious offenses may receive an all-day detention. This type of detention involves a student being isolated on campus, for one day.  Students will be provided the opportunity to reflect on their choice both verbally and through writing over the course of the day. They may be required to do pertinent academic work, including taking any quizzes or tests assigned for that day. Students may be prohibited from participating in after-school Pike activities. Depending on the circumstances, a student may be placed on probation for a period of time following this type of detention.
 
Out-Of-School Suspension
An out-of-school suspension involves a student being barred from the campus and all School events for a specific amount of time. The family is responsible for carrying out the plan prescribed by the School, so that a student out on suspension still meets the student’s academic responsibilities in a timely and complete manner. Students in this category will likely be placed on probation for at least the remainder of the academic year, and possibly for the following academic year (or some portion thereof).
 
Dismissal
A student may be dismissed for a major violation of School rules or when the student represents a threat to the safe and orderly environment for learning. Students who are dismissed may be prohibited from being on School grounds and will generally not receive academic credit for the time after which they are expelled. Nonetheless, and in most circumstances, the School will work with the family to facilitate a change to a different school.

Parent/Guardian Involvement
Disciplinary matters and student issues are handled directly by teachers, administrators, and appropriate staff. If a student is having an issue with another student, parents should not attempt to deal with the other student(s) and/or other students’ parents/guardians directly about that matter. Doing so may put a student in an intimidating situation and is best resolved, when appropriate, through a School administrator. Please speak to the appropriate School administrator for guidance with respect to any questions about contacting another student or parent about a School-related matter.
 
Behavioral Expectations While Away From School
Students should be aware that they represent the School community at all times, both on and away from campus. While it is not the School’s intention to monitor students in all of their off-campus activities, the School may take disciplinary action, including suspension or dismissal, in response to inappropriate conduct occurring outside of campus.
 
Disclosure to Next Schools
The School works closely with students and families to support the honest reporting of disciplinary matters to next schools. When a student applies to a next school, it is the obligation of the student and the student’s parents/guardians to notify such school about whether the student has ever been suspended or dismissed from, or experienced any significant change in status at Pike. If a student’s disciplinary status changes after applying to or being accepted to a next school, Pike similarly expects the student and student’s family to notify such school of the student’s discipline. Pike may also communicate with any secondary or next school, or any other educational institution, regarding the student’s disciplinary record. 

School Nurse and Illness
A School Nurse is on duty each day during school hours. The School Nurse is responsible for the treatment of minor health problems, the dispensing of prescription and over-the-counter medications, communication with parents/guardians regarding student health matters, and maintenance of required health records. 
Many of the faculty and staff are CPR/first aid certified. Basic first aid (band aids, antiseptic, ice, etc.) is provided for minor problems occurring during the school day. Health-related questions should be addressed to the School Nurse, who can be reached at ext. 6607.

In order to promote a safe and healthy school environment, please do not send students to school with any of the following symptoms: fever of 100.0 degrees F or above, severe sore throat, eye redness/discharge, new persistent cough, vomiting, or diarrhea. All illness-related absences must be communicated to the School Nurse via emailing nurse@pikeschool.org or calling 978-409-6607.  Students who have been absent more than three consecutive days due to an illness may be required to submit a note from a care health provider in order to be permitted to return to school.

Students who develop a fever of 100.0 degrees F or above, vomiting, or diarrhea while at school will be sent home. Students must be symptom-free for 24 hours before returning to school. 

If a student is diagnosed with strep throat, they must be on antibiotics 12 hours prior to returning to school.  If a student is diagnosed with conjunctivitis, they must be on treatment for 24 hours prior to returning to school.

COVID-19 Protocols
The Pike School is following the MA DPH COVID-19 guidelines.

Field Trips and Nurses
When students go on a field trip, parents/guardians are typically responsible for arranging to meet the anticipated medical needs of students off campus. If needed, parents/guardians may be required to work with the school to develop reasonable accommodations. Teachers will strive to give families advanced notification of the dates of these trips to provide time for arrangements to be made.

Health Records, Regulations, and Access
The School requires a Massachusetts School Health Record form or a provider-specific health examination form to be completed annually by a licensed medical provider. The form must be renewed annually and must include documentation that the student has received a physical examination within the last 12 months, has received vision and hearing screenings within the last 12 months and up to date on their immunizations.  Completed health forms must be on file via Magnus before a new student may attend school.  All students participating in Pike Athletics must have a physical examination on file via Magnus, completed within 12 months prior to the start of the season, clearing them to participate. 

Parents/guardians are required to submit updated Student Vital Health Record information via Magnus prior to the opening of school each year. Parents/guardians should report information about students’ physical and/or emotional health to the School Nurse, Counselor, and Division Head. Such information is obtained to comply with applicable law, and it is also needed to keep the School well informed of the health of all students, to support students while at school, and to respond to medical concerns, should the need arise. The School is sensitive to the privacy of this information and is committed to protecting the confidentiality of students and their families by restricting the use of and access to this information for necessary medical management only. Please refer to the Confidentiality policy in this Handbook for more information about how this information is used.

Other Medical Conditions
Parents/guardians of students with any other medical conditions regarding which the School should be aware of in the interest of student safety, including, but not limited to,  asthma, celiac, diabetes, or seizures must upload relevant information via Magnus and discuss with the School Nurse prior to the start of school in order to develop the appropriate action plan in consultation with the student’s primary health care provider.

Immunizations
In accordance with Massachusetts law, the School requires all students to provide proof of up-to-date immunizations or a valid certificate of exemption before attending school. Proof of immunization should be recorded on a Certificate of Immunization form and signed by a medical professional. A student with a qualified religious and/or medical exemption must provide the School with an Immunization Exemption Certification, pursuant to state law. A Medical Immunization Exemption Certification must be signed by a medical professional, attesting that the student is exempt from a specific vaccine(s) because of medical reasons. A Religious Immunization Exemption Certification must be signed by the student’s parent or guardian, attesting that immunization conflicts with their sincerely held religious beliefs. Students who do not provide proof of up-to-date immunizations or qualify for an exemption will not be permitted to attend the School or participate in any School activities. 

If there is a risk of a vaccine-preventable disease, in the event of a public emergency, the School may exclude non-immunized students, including those with valid religious or medical exemptions, from school and all School activities. Excluded students will not be permitted to return until (1) the danger of the outbreak has passed; (2) the student becomes ill with the disease and completely recovers; or (3) the student is immunized. In determining whether there is a risk of a vaccine-preventable disease, the School may consult with appropriate medical professionals and/or the Massachusetts Department of Public Health.

Communicable Illnesses
The School may exclude any student who (a) has a communicable illness, (b) has been exposed to an infected person, and/or (c) has traveled to an area impacted by a communicable illness, if the School determines that such exclusion is appropriate for the welfare of the student or the School community. The School may also screen students or require students to be screened by appropriate medical professionals to determine whether they pose a risk to the community. The School’s decisions shall be based on current and well-informed medical judgments concerning the illness, the risks of transmitting the illness to others, the symptoms and special circumstances of each individual who has a communicable illness, and an analysis of the identified risks and available alternatives for responding to an individual with a communicable illness. 

If and when appropriate, the School will disseminate information to students and families regarding campus health and safety issues through regular internal communication channels. For example, the School may provide families with information about the nature and spread of communicable illnesses, including symptoms and signs to watch for, as well as required steps to be taken in the event of an epidemic or outbreak. We encourage all parents and guardians to contact medical professionals with any questions or concerns about communicable illnesses or immunization issues.

Medications at School
Students may not bring, and will not be permitted to maintain, medicine of any kind with their personal belongings. Parents/guardians are expected to attend to students’ medication needs outside of school whenever possible; however, if a student must take a daily prescription medication during school hours, parents/guardians are required to provide the School with a Permission to Medicate Form signed by the student’s health care provider.). The School Nurse, in collaboration with the parent/guardian, the student’s health care provider and the School’s consulting physician, will establish an individualized medication administration plan for any students who must take medications at school. 

A responsible adult should deliver medications to the School in a pharmacy or manufacturer-labeled container. Please ask your pharmacy to provide separate bottles for school and home. Medications will be dispensed by School nursing staff or by School personnel who have been designated and trained in accordance with the School’s policy regarding delegation of prescription medication administration. Medications should be picked up at the end of the school year. Any medications left after one week of school closure in June will be destroyed.
 
Medical Leave
A medical leave from school may be appropriate in case of serious illness, bodily injury, or mental health condition, as determined in accordance with this policy. Decisions about granting or requiring a medical leave, or reinstating a student who has been on leave, rest with the senior administrators, the School Nurse, and the School Counselor(s); they will be guided by the principal goal of a medical leave: to give the student the opportunity to regain health and thereby function consistently, productively, and safely at school. In the absence of a treatment plan that, in the School’s opinion, meets these needs, the School may decline to grant a medical leave request, and instead require the student to withdraw. 

A student’s family may request medical leave. The School requires that any request for medical leave be accompanied by sufficient supporting documentation (as determined by the School) to allow the School to evaluate the leave request, including, but not limited to, at least the following information: (a) a recommendation from the student’s treating medical professionals that the student would benefit from taking a medical leave; (b) a description of how the student’s medical condition limits the student’s ability to participate in required academic or extracurricular activities; (c) the plan for treatment of the student’s medical condition; and (d) an anticipated date for the student’s return. 

Additionally, in certain situations, the School may require that the student be evaluated and subsequently placed on medical leave. The School may initiate a discussion of a leave of absence in circumstances including, but not limited to:

• When mental health or physical symptoms are or may be impeding a student from functioning appropriately academically;
• When a physical or mental health condition interferes with a student’s attendance at school; 
• When a student behaves in ways that may be self-destructive or dangerous to others;
• When a student is not engaged in treatment that the School has made a condition of attendance, after the student has been evaluated by medical and/or mental health professionals, who have deemed such treatment appropriate; or
• When a student exhibits symptoms or behavior that is of concern to the School.

This initial discussion may include the student’s advisor, senior administrators, the School Nurse, the School Counselor, the parents/guardians, or the student, as deemed appropriate. The purpose of this initial discussion is to establish the steps that the family is taking to ensure that the student is well enough to participate fully in life at school; and the further steps that the School may require if the situation does not improve. 

The School may require the family (parents/guardians and student) to enter into a medical leave agreement detailing the parameters of any leave. The agreement may include conditions and requirements for the student’s return to school. While a student on leave is excused from attending class, the student must make arrangements to make up missed work either while on leave (if possible) or upon return. While the School will strive to minimize academic disruption, the School may require that a student drop a course or courses if a prolonged absence will make it difficult for the student to satisfactorily complete the requirements of the course. To return to school from a medical leave, a student must provide a thorough, written professional evaluation of the student’s current mental health and/or medical condition from the physician, psychiatrist, or other professional who treated the student during the medical leave. The School may require additional evaluation by a physician or mental health consultant of its choosing. The guiding principle of re-admission from a medical leave is the School’s confidence that the student can return safely; and that the student’s return will not compromise the student’s continued recovery, interfere with the School’s ability to serve other students’ needs, or place an undue burden on the School. The decision regarding any student’s return to the School from a medical leave remains in the School’s discretion. As a corollary to this principle, a student whom the School determines can safely participate in the regular school day may nevertheless be restricted from participation in overnight field trips or other residential-style school activities.

Allergy Management
It is important that all allergies and dietary restrictions be documented on the student’s Vital Health Record.

Parents/guardians of students with life threatening allergies must contact the School Nurse prior to the start of school to discuss an Anaphylaxis Action Plan.
 
Teachers, administrators, and coaches are trained by the School Nurse in the use and administration of Epinephrine for life threatening allergic reactions. Epinephrine Pens are located in the School Nurse’s office and will be sent with faculty staff when students are off campus at field trips and Pike Athletic events. 

Head Lice
Head lice can be a nuisance but have not been shown to spread disease according to the CDC and the AAP.  In alignment with these organizations, the School will not prohibit students with lice from coming to school. 
 
Whenever a case of live head lice is present, the student’s parents/guardians will be notified to discuss treatment options.
 
Without revealing the student’s name, the School may share information with parents/guardians of classmates who may have had contact with the student so that parents can check their child at home.
 
Emergencies
The School Nurse will attempt to contact parents/guardians regarding illness or injury, minor or serious, but in circumstances that warrant immediate attention when the School is unable to reach the parents/guardians, designated emergency contacts, or the student’s physician, the School physician may be consulted to determine appropriate management. In the event of a serious emergency, an ambulance will be called, the student will be taken to the nearest hospital emergency room, and the School will attempt to notify at least one parent/guardian immediately. Emergency situations arising on campus will generally be referred to Lawrence General Hospital, which is just a few miles from the School. The School neither diagnoses nor treats injuries that occur on non-School time, but does offer temporary first aid for problems that arise during school. Please remember, it is most important that the School have current home, work, and cell phone numbers for parents/guardians, day care providers, or others (relatives, friends, or neighbors) who routinely assume temporary care of the student if the student’s parent(s)/guardian(s) cannot be reached.
 
Parents/guardians will be notified of an illness or injury that may require follow-up medical care. A Statement of Permission and Release Consent form and Permission for Emergency Medical and Surgical Treatment must be on record for every student, allowing the School to obtain necessary medical assistance.

Food Allergies
Tree nut, peanut, and other food allergies pose a very serious risk to certain students in our community. In an effort to promote a safe environment for our students, parents/guardians and students are asked to refrain from bringing/sending in any foods containing peanuts, nut products, and nut oils, for their child or others. This is especially critical when preparing food from home. When purchasing foods, please keep in mind that products that do not contain nuts as an ingredient are often manufactured using the same equipment as products that contain peanuts or nuts, and therefore may pose a risk to students. Please read labels carefully before sending any manufactured food to school. Parents/guardians are asked to consult the appropriate classroom teacher and the School Nurse before bringing/sending any food to school for classrooms/special events. Food that is brought to the School, whether store bought or homemade, must be labeled with an ingredient list, which will be reviewed by the classroom teacher or the School Nurse.

The kitchen staff reviews all manufactured food products that they serve to help ensure no peanut, nut, or nut oils are used in food preparation. Peanut butter and foods containing peanuts, nuts, or nut oils are not served in the dining hall.
 
The kitchen staff also offers daily food selections for students with gluten allergies and lactose intolerance, as well as offering vegetarian/vegan options.
 

Student Support Team (SST)
Pike’s Student Support Team includes the Director of Student Support, Upper and Lower School Learning Specialists, the Lower School Reading Specialist, Academic Coaches, and Counselors. The Director of Student Support works with the Director of Academics, Division Heads, faculty, staff, and parents/guardians in the Lower and Upper Schools to provide consultation regarding students’  academic, social, and emotional needs. This may include instructional strategies, academic interventions, emotional and behavioral supports, and/or increased understanding of student learning profiles. The Director coordinates fee-free, structured “Student Support Sessions” for individual students in 1:1, 2:1, and 3:1 settings with a Learning Specialist as needed. In the Lower School, small group reading interventions may be offered. Referrals for sessions with Learning Specialists may come from a student’s teaching team or be the result of a more formal evaluation process. The Director of Student Support, along with Learning Specialists serving as case managers, also oversees appropriate accommodations and modifications at Pike. Additionally, members of the Student Support Team serve as a liaison between Pike, parents/caregivers, and outside evaluators and service providers (e.g., speech and language pathologists, occupational therapists, or psychologists).

Evaluations
When considering recommending a student for an evaluation, the School may review standardized testing results, work samples, report card comments, and classroom observations. With parent/guardian consent, Lower School students may participate in screenings or benchmark assessment from the Student Support Team in addition to any benchmarking conducted for all students. 

When a Pike student is recommended for an evaluation, the Director of Student Support is able to provide the parent/guardian with referrals for a private or insurance-funded neuropsychological, speech and language, or occupational therapy evaluation. The parent/guardian will also be informed of their right to a psycho-educational evaluation through the special education eligibility process with their Massachusetts public school district. Results from any evaluation, public or private, will be taken into consideration by Pike in order to determine steps in supporting the student. In the interest of the student, the School may request consent to exchange information with the public school district or with an outside evaluation professional engaged by a family.

For students receiving formal accommodations or modifications in the Upper School, evaluations are typically valid for 3 calendar years.
 
Accommodations 
The School does not discriminate against otherwise qualified applicants or students on the basis of disabilities that may be reasonably accommodated. Upon receipt of appropriate medical documentation, as well as information provided by the parents/guardians, Pike will discuss with parents/guardians of applicants with documented disabilities whether the School will be able to offer their child any reasonable accommodations or modifications with the goal of helping the student be successful at Pike. Pike is committed to ensuring that students with documented disabilities that can be reasonably accommodated at Pike are provided with equal access to the School’s programs and services, in accordance with applicable laws. For students who seek additional support or curricular adjustments, the School requires recent documentation indicating that the student’s disability substantially limits a major life activity. Students who present the School with appropriate documentation of disability will be granted academic accommodations that are supported by the documentation and considered reasonable in this educational setting and in consideration of Pike’s programming and mission. 

Any adjustments to the academic program would be made through an interactive process between the student’s parents/guardians, the Director of Academics, and the Director of Student Support. No waivers of academic graduation requirements will be granted, except that Upper School world language waivers may be considered for students significantly impacted by a documented language-based learning disability.

Even after supportive services and reasonable accommodations and modifications have been put in place, a student may still not be able to fulfill the student’s academic requirements or behavioral expectations satisfactorily. In such instances, the student’s anchor teacher/advisor, the Division Head, the Director of Student Support, and/or other support personnel may decide that the accommodations put into place may not suffice to facilitate the student’s success at the School. At that time, the Division Head and/or the Director of Student Support will decide whether it is appropriate for the student to remain at Pike and make a recommendation to the Head of School for further discussion regarding the student’s future at Pike. 

Private Tutoring
When students encounter learning challenges, the teacher is always the first line of support, and it is the teacher and/or anchor teacher/advisor who offers suggestions to parents/guardians about home assistance or teacher help. The teacher knows the student and has the kind of daily learning interactions that can best identify issues and suggest skill-building needs. If needed, the student will be referred for a formal evaluation or for Student Support Sessions.
That said, outside tutoring may be recommended for a defined period of time to address these challenges, and should have specific goals in mind. Parents/guardians are expected to make arrangements for tutoring off campus and at times that do not conflict with regular School obligations. 
Please note that during the summer, Pike students may not be privately tutored by Pike faculty who will be in the grade level the student is rising into.
The School has worked productively with some outside tutors over the years, but does not have a formal review or evaluation system that assesses tutors’ pedagogical skills or places them under any kind of School supervision.

Social-Emotional Counseling 
The Student Support Team includes Counseling Services. Our Upper School Counselor and our Lower School Counselor are available to speak with students to help facilitate educational, social, emotional, and behavioral support, on an as-needed basis. In addition, the School may require a student to see a Pike Counselor. 
Pike Counselors are not engaged as any student’s private therapist. Counselors are part of a team of faculty members and administrators who collaborate in support of students’ educational experience at the School. As part of this collaborative effort, Counselors may share information obtained from parents/caregivers or students on a “need-to-know” basis with other employees of the School or with a student’s parents/caregivers. 
Should the School determine that it is in the best interest of a student to obtain the services of a psychologist, psychiatrist, or other mental health professional not employed by the School, the Counselor or the Director of Student Support may assist in a referral for such services. In the interest of the child, the School may request consent to exchange information with outside mental health professionals engaged by a family.
Counselors are also available to consult with parents/guardians regarding their children. Counselors take an active role in social-emotional learning at Pike.

Upper School Course Offerings
Designed and taught by members of the Student Support Team, Study Skills 5 and 6 are Upper School courses in which all students in the grade level enroll. Students in grades 7 and 8 have an opportunity to be referred for enrollment in Foundations (study skills and content support) regardless of whether or not they have been evaluated or carry a diagnosis. 

Child Abuse and Neglect Reporting
The School is committed to the highest standards of care for our students, and seeks to ensure that our students are protected from inappropriate or hurtful actions by adults responsible for their care, as well as by anyone else who may mistreat a student. In accordance with Massachusetts law, all School employees are required to report suspected abuse or neglect of any student under age 18.

Massachusetts law requires School employees having “reasonable cause to believe” that a child has been abused or neglected to report such knowledge or suspicion immediately to DCF. Suspicion or belief may be based on factors including, but not limited to, observations, allegations, facts, or statements by a child, a victim, or a third party. Such suspicion does not require certainty or probable cause. The responsibility to report rests both on the School and also on all School employees. While a School employee may wish, and is indeed encouraged, to consult with the Head of School prior to making a report of suspected child abuse or neglect to DCF, all employees are required to report their reasonable suspicions to DCF, even if the Head of School may not agree with the employee’s concerns.
 

Parental Comportment and Support for School Policies
At Pike, we believe that a positive relationship between the School and a student’s parents or guardians is essential to the fulfillment of the School’s mission. We recognize that effective relationships are characterized by clearly defined responsibilities, a shared commitment to collaboration, open lines of communication, mutual respect, and a common vision of the goals to be achieved. 

The School understands and appreciates that parents and guardians may employ different means to meet the expectations and responsibilities expressed in this policy. Nevertheless, Pike, at all times, may dismiss a student whose parent, guardian, family member, or other adult involved with the student, in the sole judgment of the School, fails to comply with this or any other policy or procedure of the School, engages in conduct either on or off the School’s property that could undermine the authority of the School’s administration, and/or otherwise behaves in a manner that is unbecoming of a member of the School community. The School may refuse re-enrollment of a student if the School believes the actions of a parent or guardian on or off the School’s property make a positive, constructive relationship impossible, or otherwise may interfere with the School's accomplishment of its mission and/or educational goals.

To assist in creating the most effective relationship, the School expects that parents/guardians will observe the following guidelines:

1.    Share in the School’s vision.

• Support the mission of the School.
• Understand and support the School’s philosophy, policies, and procedures.
• Support the School’s disciplinary process, and understand that the School’s authority in such matters is final.
• Be supportive of the School’s commitment to a diverse, inclusive, equitable and just community.
• Acknowledge that the payment of tuition is an investment in the education of the student, not an investment of ownership in the School.
• Support the School’s emphasis on sustainable practices.

2.    Provide a home environment that supports the intellectual, physical, and emotional growth of the student.

• Create a schedule and structure that supports a student’s study and completion of homework requirements.
• Be aware of the student’s online activities and use of electronic devices, television, and video games. 
• Encourage integrity and civility in the student.
• Be a role model, especially when it comes to behavior at school and at athletic events. 
• Encourage the student’s participation in events that promote high standards; actively discourage participation in events that can lead to illegal or unwise behavior.

3.    Participate in the establishment of a home/School and School community relationship built on communication, collaboration, and mutual respect.

• Provide a home environment that supports positive attitudes toward the School.
• Treat each member of the community with respect, assume good will, and maintain a collaborative approach when conflicts and challenges arise.
• Help build and maintain a positive School environment by not participating in or tolerating gossip.
• Maintain tact and discretion with regard to confidential information. In cases when students or others are in imminent danger of harm, when there is a compelling reason for doing so, or when legal requirements demand that confidential information must be revealed, information may be disclosed to the Head of School, administrators, outside professionals, or law enforcement officers. 
• Respect the School’s responsibility to do what is best for the entire community, while recognizing the needs of an individual student.
• Seek to resolve problems and secure information through appropriate channels (i.e., teacher/advisor/counselor, Division Head/Director of Equity and Justice, Head of School, in that order).
• Acknowledge the value of the educational experience at the School by making regular and timely School attendance a priority and scheduling non-emergency appointments outside the classroom day.
• Support the School through volunteerism and attendance at School events.
• Financially support the School to the best of one’s ability.
• Share with the School any religious, cultural, medical, or personal information that the School may need to best serve students and the School community.
• Understand and support the School’s technology policies. 

Parent Portal Access Policy
Parents/guardians of currently-enrolled Pike students and, in cases of remarriage, their current spouses, automatically receive logins to the Veracross Parent Portal if they have provided Pike with an email address. Parental/guardian access may be denied if the Head of School receives written notification of legal restraints that prohibit access.
 
Fundraising
Pike encourages gifts that enable it to fulfill its mission as an exceptional learning institution. At the heart of our fundraising efforts is The Pike Fund. Gifts to The Pike Fund are an essential part of the School’s operating budget, complementing tuition to:

• Drive continual improvement of our educational programs;
• Provide resources necessary for student growth, learning, and engagement; and
• Upgrade facilities to maximize learning and student safety.

In addition to The Pike Fund, the School also actively seeks investment in our endowment and for capital projects. All fundraising efforts on behalf of The Pike School are approved by the Director of Advancement.
 
Learn more about philanthropy at Pike.

Enrollment Agreements
Students may not attend classes unless a properly executed enrollment agreement is submitted to, and accepted by, the School in a timely manner. Enrollment agreements will be sent to returning students only if all financial obligations are current and the School is generally satisfied with the student’s academic performance and behavior. Please see the Re-Enrollment Policy below for additional information.

Once the enrollment agreement has been signed and accepted by the School, parents/guardians are responsible for the full amount of annual tuition for the academic year.  To protect your tuition commitment against unforeseen withdrawals or dismissals, the school offers an insurance plan at a modest cost.  Please see the Handbook’s Tuition Refund Plan Policy for additional information.

Tuition Assistance/Financial Aid
Each year the trustees designate an amount of financial aid to be awarded on the basis of need to families whose children are enrolled in Pre-Kindergarten through grade 9. Families apply for financial aid through the School and Student Services (SSS) by NAIS, and submit a copy of their completed Federal Income Tax Form 1040 to The Pike School. The Financial Aid Committee works to equitably distribute the awards based on a family's need. Families must apply each year for aid. Please contact The Pike School Business Office with any questions. For more information on Tuition Assistance and Financial Aid, visit our dedicated webpage.
 
Billing
No student will be permitted to begin school in September unless the tuition has been paid in full or a family is participating in one of the payment plans and is current with payment. The School does recognize that families may experience extenuating financial circumstances. While the School is willing to work with families in these instances, all accommodating payment plans must be approved in writing by the Head of School and/or the Director of Finance and families must remain committed to fulfilling their agreement with the school.

If an account is more than 60 days overdue, it will be brought to the attention of the Head of School. They will review the case, make appropriate arrangements regarding collection, and may decide the student will not be permitted to return to school the following trimester or for the remainder of the school year. No student is permitted to re-enroll if there is an outstanding account balance from the previous school year. Furthermore, the School will not release any student records, to the extent permissible by law, and may litigate for monies due.
 
Tuition Refund Plan
The Tuition Refund Plan offers enrolled families an insurance policy for recovering a percentage of unused tuition in the event of certain absences, withdrawals, or dismissals (certain conditions apply). Insurance information and an application are included in the Enrollment Agreement. Participation in the Tuition Refund Plan is required unless the full year’s fees are paid by August 1, in which case the plan is elective.
 
Re-Enrollment 
Re-enrollment decisions are made by The Pike School Director of Admission. A decision to re-enroll a student and to subsequently forward a re-enrollment agreement to the parents is based upon a student’s academic record, effort, attitude, and behavior throughout the prior year, and upon the willingness of the families to accept and exemplify their responsibility in the partnership of education. On occasion, re-enrollment agreements are held until later (usually April or May) when the School decides that an appropriate decision about placement can be made, or are not extended at all, if the School determines that such a recommendation is in the best interest of the student and/or the School community. The Head of School makes the final decision as to whether a student will be invited to return for another year.
 
This difficult conclusion is only reached after careful consideration. While families are obviously involved in this process, the School will make the ultimate decision, and will assist, if possible, in the process of locating an appropriate alternative school.
 
Sibling Enrollment
Qualified children of faculty/staff and qualified sibling candidates for Pre-K, Kindergarten, and grade 6 are generally given admission priority. These applicants are expected to meet the same criteria as other students in terms of both readiness and behavior. 
 
Current families who are interested in applying for a sibling are urged to contact the Admission Office in September. Applications for admission, from both current and new families, must be submitted by the deadline as outlined by The Pike School materials. Enrollment decisions, regardless of a family’s prior or current relationship to the School, are always made by the School.